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Submit your comments regarding the VP, Human Resources position profile

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To: Faculty and staff in Vancouver and the Okanagan

As announced last month, UBC has embarked on a search for a new Vice-President, Human Resources.

Ms. Lisa Castle, our current Vice-President Human Resources, is retiring at the end of this year. In June, we launched a global search for a suitable candidate to fill this position. The position profile has now been finalized and can be found online at: http://president.ubc.ca/featured/2017/07/17/7537/

We are inviting members of the UBC community to provide your thoughts on the position description, alongside comments about the opportunities and challenges that are ahead of the new Vice-President, Human Resources.

We also encourage you to send in nominations or suggestions of candidates for this position. All feedback and suggestions will be treated confidentially. They should be sent, care of our search consultants, to candice@pfmsearch.com by July 31, 2017.

The Vice-President, Human Resources reports to the President and provides vision and leadership in carrying out the university’s human resources plan including its people practices and workplace culture.

Thank you in advance to all those who are contributing to this important search process.

Professor Santa J. Ono
President and Vice-Chancellor


View UBC’s 2016–2017 Annual Report

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to share the University of British Columbia’s 2016–2017 Annual Report.

The report is an important document for UBC. It communicates our progress over the past year and celebrates the many accomplishments of our students, faculty, staff and alumni.

This year’s report has a streamlined format, which is downloadable and includes top highlights, stories, high-level performance measures and financial information.

It is clear that the previous year has been marked by incredible achievements, including the closing of our Centennial year and the launch of our process to create a new strategic plan.

I encourage you to read the document and learn more about our collective success over the past year. I would also like to thank everyone who contributed to these achievements, and offer a special thanks to those who helped put this report together.

For the full Annual Report, visit: annualreport.ubc.ca

Professor Santa J. Ono
President and Vice-Chancellor


Announcing a new VP, Research and Innovation

To: Faculty and staff in Vancouver and the Okanagan
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I am pleased to announce that Professor Gail Murphy has been appointed as the new Vice-President, Research and Innovation. She will formally begin the role on August 14, 2017.

Gail Murphy is currently a Professor in the Department of Computer Science and Associate Vice-President, Research pro tem at UBC. She is also co-founder and Chief Scientist at Tasktop Technologies Incorporated.

During her time as Associate Vice-President, Research pro tem, Professor Murphy has successfully led a series of initiatives for the university. She was involved in the strategy and operations of the Research Excellence Cluster initiative, led growing interactions with Microsoft, helped found the Cascadia Urban Analytics Consortium (a joint initiative with the University of Washington) and led efforts to improve research infrastructure, including leading the Advanced Research Computing team.

Professor Murphy has held a number of administrative positions during her time at UBC. She served as an Associate Head for the Graduate Program in Computer Science (2001-2003), Acting Co-Head of Computer Science (2010-2011) and Associate Dean, Research and Graduate Programs in the Faculty of Science (2013-2016).  For more information about her career and research visit https://research.ubc.ca/vp_announcement

I would like to take this opportunity to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate. The committee comprised representatives from the Board of Governors, Faculties, senior staff and UBC’s student community. As part of the process, the final candidates also met with 50 individuals outside of the search committee including members of faculty, staff, students and the senior administration.

As we prepare to welcome Professor Murphy, I would like to give my personal thanks to Professor Helen Burt who has acted in the role of Vice-President, Research pro tem since June 1, 2016. Over the last year, UBC has experienced tremendous research growth under Professor Burt’s leadership. She will formally step down from the role on August 13, 2017 and return to her position as Associate Vice-President, Research and Innovation.

Research is a central component of UBC’s mandate as a public university.  The Vice-President, Research and Innovation portfolio supports our research and innovation activities and the work of UBC researchers with strategic information, resources and tools.

Looking to the future, I am excited to work with Professor Murphy in advancing UBC’s excellence in, and contributions to, research and innovation as part of UBC’s strategic plan.

Please join me in welcoming her to this new position.

Professor Santa J. Ono
President and Vice-Chancellor


Search for new UBC VP Human Resources

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

Ms. Lisa Castle, our VP Human Resources, is retiring at the end of this year. As many of you know, Ms. Castle’s contributions to UBC are many and she has been an integral part of UBC’s ascendance to being a world renowned university. We wish to thank Lisa for her tireless efforts, loyalty and support over the last 23 years and wish her the very best in the next stage of her life.
 
I am launching a global search for a suitable candidate for the position of Vice-President Human Resources. The Vice-President Human Resources reports to the President and provides vision and leadership in carrying out the university’s human resources plan including its people practices and workplace culture.
 
The Human Resources portfolio provides support and advice to UBC Faculties and Departments and a range of services for faculty and staff, including recruitment and employment, organizational development and workplace learning, wellbeing programming, faculty and staff relations, compensation, pension and benefits administration, and the development of human resource policies and practices.
 
The VP Human Resources is a Board of Governors appointee. She or he will collaborate across all UBC portfolios on system-wide HR issues with UBC Vancouver and Okanagan. 
 
In accordance with UBC Policy #34, I have established an Advisory Committee to support this search process. The committee consists of:
 
Santa Ono (Chair)
Beverlee Park (Board of Governors)
Fiona Macfarlane (Board of Governors)
Louise Cowin (VP Students)
Catherine Dauvergne (Dean of Law)
Murray Isman (Vancouver Senate)
Gordon Lovegrove (Okanagan Senate)
Alan Ehrenholz (UBC Vancouver student representative)
Jada Larkin (UBC Okanagan student representative)
Linda McKnight (UBC HR)
Alexandra Bayne (UBC HR)
Sara-Jane Finlay (UBC Equity & Inclusion Office)
Linc Kesler (UBC First Nations House of Learning) 
 
We will be inviting you to provide your thoughts on the position description as soon as it has been posted. At that time, you will also be invited to share your comments about the future opportunities and challenges that are ahead of the new Vice-President Human Resources. More details will be provided in the coming weeks.

Professor Santa J. Ono
President and Vice-Chancellor


UBC invites you to take a Service Satisfaction Survey

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

Earlier, we announced the UniForum program, which will help us — at an organizational level — better understand our services and activities, and how those services are most-effectively aligned to our academic mission. See the full message: http://broadcastemail.ubc.ca/2017/04/05/ubc-joins-uniforum-benchmarking-program/

Thank you to everyone who is working to gather a picture of these services and activities across the university.

Our next step will be to invite faculty and staff to participate in a Service Satisfaction Survey.

The survey will provide a closer look at satisfaction levels gathered from both service providers and end-users. This will help us see what we are doing well, where we should work to improve services, and where we can learn from those that are working well.

To ensure confidentiality, the survey is being conducted by Cubane Consulting. No one at UBC will have access to individual feedback.

On May 23, 2017, staff and faculty will receive an invitation by email from the address “noreply@surveys.cubane.co” with the title “Invitation to UniForum Service Satisfaction Survey”. This email will include your unique link to access the survey online. The survey takes on average 15 minutes to complete, and closes end of day on Tuesday, June 6, 2017.

For more information about the survey, contact Tammy Brimner, Director, Office of the VP Finance & Operations, who is the UniForum Program Manager, at uniforum.help@ubc.ca.

Read more about UniForum@UBC at http://pair.ubc.ca/uniforum.

Andrew Simpson
Vice-President, Finance & Operations

Angela Redish
Provost and Vice-President, Academic pro tem

Lisa Castle
Vice-President, Human Resources


Global Ransomware Alert

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

As you may have seen in the media, there is currently a global ransomware attack affecting thousands of computers around the world.

While we have not seen any evidence that UBC systems have been compromised, we would like all faculty, staff and students to be extra vigilant to ensure our systems remain secure.

This particular attack (sometimes referred to as ‘WannaCry’) comes in the form of an email with web links to malicious code that infects individual computers with ransomware, in addition to infecting other computers on the network. This is the first widespread ransomware attack that has used this method to pass the infection to other computers, but will likely not be the last.

We employ the latest security technologies to protect against malware threats at UBC, but the sophistication of the threats is increasing daily and faculty, staff, and students need to play their part in keeping our university safe.

Additional steps you can take to ensure you stay secure:

  • Don’t click on any web links in emails unless you are expecting the message and are absolutely sure the links are safe.
  • It is much safer to delete an email than risk clicking on any web links in an unexpected message.
  • Contact your local IT support to ensure that your computer has the latest security patches installed. This particular malware targets computers with Microsoft Windows installed but it is still wise to ensure that any Macintosh or Linux computers you use are patched as well.
  • Make sure you have Anti-Virus software installed with the latest patches. UBC provides Sophos Anti-Virus for free on work and personal computers.
  • If you think you may have been a victim of a cyber-attack, report it immediately. Call the UBC IT Service Desk at 604.822.2008 (Vancouver) or 250.807.9000 (Okanagan).

For additional information, search “UBC Privacy Matters” online and visit the Privacy Matters at UBC website.

Together we can keep our information secure.

Jennifer Burns
Chief Information Officer


Announcing a new Provost and VP Academic, UBC Vancouver

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To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce that Professor Andrew Szeri has been appointed as the new Provost and Vice-President Academic, for UBC Vancouver.

Professor Szeri joins us from the University of California at Berkeley. He will formally begin his role at UBC on July 1, 2017 (subject to Canadian immigration authorities).

During his time at UC Berkeley, Professor Szeri served as Vice Provost for Strategic Academic and Facilities Planning, leading academic program review of all departments and schools from 2014 to 2016. He also served seven years (2007-14) as Dean of the Graduate Division, with academic quality assurance and financial responsibilities extending to nearly 11,000 graduate students and 100+ degree programs campus-wide.

He is a professor in the Department of Mechanical Engineering, teaching in the areas of fluid mechanics and nonlinear dynamics. He has won several research awards, four teaching awards, and a recent award for excellence in student mentoring.

The Provost and Vice-President Academic is a vital role at UBC Vancouver, providing vision and leadership as we develop and launch the university’s strategic plan.  As we embark on UBC’s Next Century, I am confident that Professor Szeri will help navigate the complex nature of our world, ensuring alignment of priorities alongside our commitments to research, scholarly excellence and the student experience.

I would like to take this opportunity to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate. The committee comprised representatives from the Board of Governors, several Faculties and UBC’s student community. As part of the process, the final candidates also met with 60 individuals outside of the search committee including members of faculty, staff and the senior administration.

As we prepare to welcome Professor Szeri, I would like to give my personal thanks to Dr. Angela Redish who has acted in the role of Provost and Vice-President Academic pro tem since July 2015. Over the last two years, UBC has experienced many changes and Dr. Redish has provided steady leadership. She will formally step down from the role on June 30, 2017, and I wish her well.

Looking to the future, I am excited to work with Professor Szeri as we collectively bring to life our new strategic plan. Please join me in welcoming him to UBC.

Professor Santa J. Ono
President and Vice-Chancellor


Extension of appointment of the Deputy Vice-Chancellor and Principal of UBC Okanagan

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To: Faculty and staff in Vancouver and the Okanagan

I am very pleased to announce that the Board of Governors has approved the extension of Dr. Deborah Buszard’s appointment as Deputy Vice-Chancellor (DVC) and Principal of UBC’s Okanagan campus for a three-year term, effective 1 July 2017.

Dr. Buszard has made many important contributions during her first term as DVC, including overseeing the significant growth of the campus and raising its profile in the region, provincially and across Canada.

In 2014, she spearheaded the successful ASPIRE campus plan which set a clear direction for UBC Okanagan’s academic and research strategies. Under her guidance, UBC Okanagan increased its research income and implemented several innovative aboriginal access programs. During Dr. Buszard’s first term, the Okanagan campus also completed its first campus fundraising campaign, raising a remarkable $100M in support of students, programs and research.

I am excited to continue working with Dr. Buszard over the next three years. Dr. Buszard’s thoughtful leadership will continue to strengthen our university as we look towards the future. Please join me in congratulating her on the extension of her appointment.

Professor Santa J. Ono
President and Vice-Chancellor


Reminder: Nominations invited for faculty representatives to the Senate

Please be reminded that you have until 4pm on Tuesday, April 25, 2017 to submit your nominations for faculty representatives to the Vancouver Senate.

At least one position in every Faculty — with the exception of the Faculty of Pharmaceutical Sciences — is yet to be filled.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


UBC’s Sexual Assault Policy approved by the Board of Governors

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To: Faculty, staff and students in Vancouver and the Okanagan

The UBC Board of Governors has approved a new policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

Today’s approval follows a significant period of consultation within the UBC community, which began in June 2016. Over the course of this time, feedback was solicited on earlier drafts of the policy, and a series of information sessions were held, alongside meetings with key stakeholders.

We would like to take this opportunity to thank all those who contributed to the policy development, including the University Sexual Assault Panel and the Steering Committee on Sexual Assault. We would particularly like to recognize the significant contribution made by members of the Sexual Assault Policy Committee, who reviewed and considered all of the feedback received through the consultation process, in order to draft a new policy.

Policy #131: Sexual Assault and Other Sexual Misconduct sets out UBC’s commitments with regard to sexual misconduct, and provides clarity on the support services and structures available to respond to disclosures and reports of sexual misconduct. It also describes the new Sexual Violence Prevention and Response Office, and sets out the investigation process that will take place when a report of sexual misconduct is made to UBC. Furthermore, the policy ensures that UBC is in compliance with the new BC legislation (Bill #23: Sexual Violence and Misconduct Policy Act).

Policy #131: Sexual Assault and Other Sexual Misconduct will come into effect on May 18, 2017.

The creation of Policy #131: Sexual Assault and Other Sexual Misconduct signals UBC’s unwavering commitment to addressing this important issue. This has been an important and deeply felt consultation process which involved many stakeholder groups. It has demonstrated that, together, we can improve and strengthen our university.

Looking ahead, we have begun the process of establishing a Sexual Violence Prevention and Response Office on each of the UBC Vancouver and UBC Okanagan campuses, which includes the recruitment of a Director, Sexual Violence Response and Prevention Office for each campus. We have also begun the process of recruiting a Director of Investigations for each campus. We hope to have the Directors in place within the next few months, and will provide further updates in the coming weeks (including any interim arrangements).

In the meantime, we encourage you to read Policy #131: Sexual Assault and Other Sexual Misconduct, which can be found online at http://universitycounsel.ubc.ca/files/2017/04/policy131.pdf.

We would like to reiterate our thanks to all those who submitted comments, or joined the conversation via an information session or a stakeholder meeting. We would also like to thank the Board of Governors for their ongoing support of this important policy.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel



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