Latest Messages

UBC invites you to take a Service Satisfaction Survey

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

Earlier, we announced the UniForum program, which will help us — at an organizational level — better understand our services and activities, and how those services are most-effectively aligned to our academic mission. See the full message: http://broadcastemail.ubc.ca/2017/04/05/ubc-joins-uniforum-benchmarking-program/

Thank you to everyone who is working to gather a picture of these services and activities across the university.

Our next step will be to invite faculty and staff to participate in a Service Satisfaction Survey.

The survey will provide a closer look at satisfaction levels gathered from both service providers and end-users. This will help us see what we are doing well, where we should work to improve services, and where we can learn from those that are working well.

To ensure confidentiality, the survey is being conducted by Cubane Consulting. No one at UBC will have access to individual feedback.

On May 23, 2017, staff and faculty will receive an invitation by email from the address “noreply@surveys.cubane.co” with the title “Invitation to UniForum Service Satisfaction Survey”. This email will include your unique link to access the survey online. The survey takes on average 15 minutes to complete, and closes end of day on Tuesday, June 6, 2017.

For more information about the survey, contact Tammy Brimner, Director, Office of the VP Finance & Operations, who is the UniForum Program Manager, at uniforum.help@ubc.ca.

Read more about UniForum@UBC at http://pair.ubc.ca/uniforum.

Andrew Simpson
Vice-President, Finance & Operations

Angela Redish
Provost and Vice-President, Academic pro tem

Lisa Castle
Vice-President, Human Resources


Global Ransomware Alert

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

As you may have seen in the media, there is currently a global ransomware attack affecting thousands of computers around the world.

While we have not seen any evidence that UBC systems have been compromised, we would like all faculty, staff and students to be extra vigilant to ensure our systems remain secure.

This particular attack (sometimes referred to as ‘WannaCry’) comes in the form of an email with web links to malicious code that infects individual computers with ransomware, in addition to infecting other computers on the network. This is the first widespread ransomware attack that has used this method to pass the infection to other computers, but will likely not be the last.

We employ the latest security technologies to protect against malware threats at UBC, but the sophistication of the threats is increasing daily and faculty, staff, and students need to play their part in keeping our university safe.

Additional steps you can take to ensure you stay secure:

  • Don’t click on any web links in emails unless you are expecting the message and are absolutely sure the links are safe.
  • It is much safer to delete an email than risk clicking on any web links in an unexpected message.
  • Contact your local IT support to ensure that your computer has the latest security patches installed. This particular malware targets computers with Microsoft Windows installed but it is still wise to ensure that any Macintosh or Linux computers you use are patched as well.
  • Make sure you have Anti-Virus software installed with the latest patches. UBC provides Sophos Anti-Virus for free on work and personal computers.
  • If you think you may have been a victim of a cyber-attack, report it immediately. Call the UBC IT Service Desk at 604.822.2008 (Vancouver) or 250.807.9000 (Okanagan).

For additional information, search “UBC Privacy Matters” online and visit the Privacy Matters at UBC website.

Together we can keep our information secure.

Jennifer Burns
Chief Information Officer


Announcing a new Provost and VP Academic, UBC Vancouver

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce that Professor Andrew Szeri has been appointed as the new Provost and Vice-President Academic, for UBC Vancouver.

Professor Szeri joins us from the University of California at Berkeley. He will formally begin his role at UBC on July 1, 2017 (subject to Canadian immigration authorities).

During his time at UC Berkeley, Professor Szeri served as Vice Provost for Strategic Academic and Facilities Planning, leading academic program review of all departments and schools from 2014 to 2016. He also served seven years (2007-14) as Dean of the Graduate Division, with academic quality assurance and financial responsibilities extending to nearly 11,000 graduate students and 100+ degree programs campus-wide.

He is a professor in the Department of Mechanical Engineering, teaching in the areas of fluid mechanics and nonlinear dynamics. He has won several research awards, four teaching awards, and a recent award for excellence in student mentoring.

The Provost and Vice-President Academic is a vital role at UBC Vancouver, providing vision and leadership as we develop and launch the university’s strategic plan.  As we embark on UBC’s Next Century, I am confident that Professor Szeri will help navigate the complex nature of our world, ensuring alignment of priorities alongside our commitments to research, scholarly excellence and the student experience.

I would like to take this opportunity to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate. The committee comprised representatives from the Board of Governors, several Faculties and UBC’s student community. As part of the process, the final candidates also met with 60 individuals outside of the search committee including members of faculty, staff and the senior administration.

As we prepare to welcome Professor Szeri, I would like to give my personal thanks to Dr. Angela Redish who has acted in the role of Provost and Vice-President Academic pro tem since July 2015. Over the last two years, UBC has experienced many changes and Dr. Redish has provided steady leadership. She will formally step down from the role on June 30, 2017, and I wish her well.

Looking to the future, I am excited to work with Professor Szeri as we collectively bring to life our new strategic plan. Please join me in welcoming him to UBC.

Professor Santa J. Ono
President and Vice-Chancellor


Extension of appointment of the Deputy Vice-Chancellor and Principal of UBC Okanagan

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am very pleased to announce that the Board of Governors has approved the extension of Dr. Deborah Buszard’s appointment as Deputy Vice-Chancellor (DVC) and Principal of UBC’s Okanagan campus for a three-year term, effective 1 July 2017.

Dr. Buszard has made many important contributions during her first term as DVC, including overseeing the significant growth of the campus and raising its profile in the region, provincially and across Canada.

In 2014, she spearheaded the successful ASPIRE campus plan which set a clear direction for UBC Okanagan’s academic and research strategies. Under her guidance, UBC Okanagan increased its research income and implemented several innovative aboriginal access programs. During Dr. Buszard’s first term, the Okanagan campus also completed its first campus fundraising campaign, raising a remarkable $100M in support of students, programs and research.

I am excited to continue working with Dr. Buszard over the next three years. Dr. Buszard’s thoughtful leadership will continue to strengthen our university as we look towards the future. Please join me in congratulating her on the extension of her appointment.

Professor Santa J. Ono
President and Vice-Chancellor


Reminder: Nominations invited for faculty representatives to the Senate

Please be reminded that you have until 4pm on Tuesday, April 25, 2017 to submit your nominations for faculty representatives to the Vancouver Senate.

At least one position in every Faculty — with the exception of the Faculty of Pharmaceutical Sciences — is yet to be filled.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


UBC’s Sexual Assault Policy approved by the Board of Governors

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

The UBC Board of Governors has approved a new policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

Today’s approval follows a significant period of consultation within the UBC community, which began in June 2016. Over the course of this time, feedback was solicited on earlier drafts of the policy, and a series of information sessions were held, alongside meetings with key stakeholders.

We would like to take this opportunity to thank all those who contributed to the policy development, including the University Sexual Assault Panel and the Steering Committee on Sexual Assault. We would particularly like to recognize the significant contribution made by members of the Sexual Assault Policy Committee, who reviewed and considered all of the feedback received through the consultation process, in order to draft a new policy.

Policy #131: Sexual Assault and Other Sexual Misconduct sets out UBC’s commitments with regard to sexual misconduct, and provides clarity on the support services and structures available to respond to disclosures and reports of sexual misconduct. It also describes the new Sexual Violence Prevention and Response Office, and sets out the investigation process that will take place when a report of sexual misconduct is made to UBC. Furthermore, the policy ensures that UBC is in compliance with the new BC legislation (Bill #23: Sexual Violence and Misconduct Policy Act).

Policy #131: Sexual Assault and Other Sexual Misconduct will come into effect on May 18, 2017.

The creation of Policy #131: Sexual Assault and Other Sexual Misconduct signals UBC’s unwavering commitment to addressing this important issue. This has been an important and deeply felt consultation process which involved many stakeholder groups. It has demonstrated that, together, we can improve and strengthen our university.

Looking ahead, we have begun the process of establishing a Sexual Violence Prevention and Response Office on each of the UBC Vancouver and UBC Okanagan campuses, which includes the recruitment of a Director, Sexual Violence Response and Prevention Office for each campus. We have also begun the process of recruiting a Director of Investigations for each campus. We hope to have the Directors in place within the next few months, and will provide further updates in the coming weeks (including any interim arrangements).

In the meantime, we encourage you to read Policy #131: Sexual Assault and Other Sexual Misconduct, which can be found online at http://universitycounsel.ubc.ca/files/2017/04/policy131.pdf.

We would like to reiterate our thanks to all those who submitted comments, or joined the conversation via an information session or a stakeholder meeting. We would also like to thank the Board of Governors for their ongoing support of this important policy.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel


Chancellor Reappointment

To: Faculty, staff and students in Vancouver and the Okanagan

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

UBC’s current Chancellor, Lindsay Gordon, is eligible for reappointment to a second three-year term, effective June 30, 2017. The alumni UBC Board of Directors, in consultation with the UBC Board of Governors, has agreed that Mr. Gordon should be considered for reappointment.

The Chancellor is the titular head of the university. He or she is chair of the Convocation and a member of the Board of Governors, Senates, and Council. The Chancellor confers degrees granted by UBC and represents the university in many formal occasions. The Chancellor is also a member, ex officio, of the Board of Directors of alumni UBC. The position of Chancellor is entirely voluntary.

The alumni UBC Board of Directors has approved, in consultation with the chair of the Governance Committee of the UBC Board of Governors and the chair of the Council of Senates Executive Committee, the process for the reappointment of the Chancellor. A committee has been formed to implement this process (committee members are listed below).

To assist the committee, UBC faculty, staff, students and alumni are encouraged to share their thoughts regarding Mr. Gordon’s reappointment. A position description and outline of the reappointment process can be found at https://www.alumni.ubc.ca/2017/news/call-for-feedback-chancellor-reappointment/. This web page also contains an online form where you can provide feedback. All comments must be submitted by April 26, 2017.

Thank you for your thoughtful consideration. If you have any questions, please contact Jeff Todd, Executive Director, alumni UBC and Associate Vice President, Alumni who is the secretary for the committee (604-827-3014 or jeff.todd@ubc.ca).

Faye Wightman
Chair, alumni UBC Board of Directors

Chancellor Reappointment Committee members:

  • Faye Wightman, Chair, alumni UBC Board of Directors; Chair, Chancellor Reappointment Committee
  • Alan Ehrenholz, President-elect, Alma Mater Society
  • Shelina Esmail, Member, alumni UBC Board of Directors
  • Darran Fernandez, Associate Registrar and Director, Enrolment Services; Member, Board of Governors
  • Dr. Susan Forwell, Department Head and Associate Professor, Department of Occupational Science and Occupational Therapy, Faculty of Medicine
  • Celeste Haldane, Chair, Governance Committee, Board of Governors
  • Dr. Paul G. Harrison, Associate Dean, Student Services, Faculty of Science; Chair, Executive Committee, Council of Senates and Chair of the Senate Academic Policy Committee, UBC Vancouver
  • Ross Langford, Member, alumni UBC Board of Directors
  • Dr. Marianne Legault, Associate Dean, Undergraduate Studies Faculty of Creative and Critical Studies, UBC Okanagan; Chair, Senate Admissions and Awards Committee, UBC Okanagan
  • Patricia Mohr, Member, alumni UBC Board of Directors
  • Rahim Moloo, Co-chair, alumni UBC Advisory Council
  • Jeff Todd, Executive Director, alumni UBC — Secretary to the Committee (non-voting)
  • Julie Wagemakers, Executive Director, President’s Office (President’s designate)


Call for nominations for faculty representatives to the Senate

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

Each Faculty has two faculty representatives on the Senate of its campus. While some of these positions were filled during the first round of nominations in March, at least one position remains open in every Faculty, with the exception of the Faculty of Pharmaceutical Sciences.

In light of this, we are doing a second call for nominations for Faculty-specific representatives to the Vancouver Senate.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

Nominations close at 4pm on Tuesday, April 25, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


UBC joins UniForum benchmarking program

Over the course of the next few weeks, UBC will be embarking on an exercise to better understand our current distribution of services and activities, in support of the university’s academic mission.

The program, known as UniForum, will involve collecting information from across our university and benchmarking it against other higher education institutions. Forty-two institutions from Britain, Australia and New Zealand have already taken part in this program which is conducted on an annual basis.

Our goal is to better understand — at an organizational level — how we deliver which services, where those services are, and how we might enhance our service delivery to improve the faculty, student, and staff experience.

The information will be gathered in two steps:

  1. In May, we will be asking managers and supervisors of specific teams to help us gather a full picture of the range of services and activities across the university.
  2. In late May, all faculty and staff will be invited to take a survey and provide feedback on their experience and satisfaction related to 35 core services (identified as part of the program).

Information gathered through this process will enable us to benchmark ourselves against other universities of similar scale and complexity. It will also help UBC work towards developing better practices, informed by experiences from participating institutions.

The information we gather in this first year will be a resource for many conversations to come — not an answer in and of itself. In the fall, we will begin a series of conversations to explore what the data suggests and how it can be used.

We have already begun discussions with senior leaders across the university, in preparation for this first wave of the UniForum program. Thank you to all those who have supported the initiative so far — and to those managers and supervisors who will be assisting with the information gathering process.

If you have questions or would like more information, please visit http://pair.ubc.ca/uniforum or email uniforum.help@ubc.ca.

Andrew Simpson
Vice-President, Finance & Operations

Angela Redish
Provost and Vice-President, Academic pro tem

Lisa Castle
Vice-President, Human Resources

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan


Reminder: Nominations invited for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

Please be reminded that nominations are currently invited for faculty representatives to the Okanagan and Vancouver Senates. The nomination period closes at 4 pm on Wednesday, March 22, 2017.

Nominations are welcomed for two faculty members from each Faculty to serve on the Senate of their campus. Those elected will represent their Faculty in their role.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar



See all archived messages.