Latest Messages

Reminder: Nominations invited for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

Please be reminded that nominations are currently invited for faculty representatives to the Okanagan and Vancouver Senates. The nomination period closes at 4 pm on Wednesday, March 22, 2017.

Nominations are welcomed for two faculty members from each Faculty to serve on the Senate of their campus. Those elected will represent their Faculty in their role.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Continuing Studies to become UBC Extended Learning

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver

Yesterday, the Vancouver Senate approved the evolution of Continuing Studies (CS) into a new unit called UBC Extended Learning (UBC ExL), effective July 1, 2017.

UBC ExL will build on the strengths of CS and continue to provide outstanding flexible learning experiences, but with an extended mandate to support Faculties in growing and expanding UBC’s offerings related to Career and Personal Education (CPE).

The change in name and mandate is the first step in an ongoing process through which the Office of the Provost is consulting with and reviewing the university’s current CPE programs.

We have already taken the first steps in this realignment by transferring the business-oriented courses in the Technology, Media and Professional (TMAP) program to UBC Sauder School of Business. In doing so, UBC has created the largest suite of executive education offerings in North America.

Over the next several months we will continue to work closely with units engaged in CPE activities and anticipate being able to share a final UBC ExL plan in late 2017. The current strategy — which has been endorsed by deans, alumni, and the executive — can be found at https://academic.ubc.ca/CPE_strategy_overview_Feb-2017.

Career and Personal Education (CPE) is an opportunity for UBC to strengthen its contributions to learners, society, industry and government, and enhance alumni engagement through the provision of continued education that is relevant, modular, flexible and high quality.

Angela Redish
Provost and Vice-President, Academic pro tem


What’s next for UBC? Help shape our priorities.

To: Students in Vancouver and the Okanagan

UBC is in the midst of a strategic planning process. UBC’s Next Century will serve as a road map, to help us focus even more intently on our core activities of education and research. It also provides an opportunity for you to help shape the priorities that will influence our university for years to come.

In recent weeks, we’ve asked for comments through an online survey and a Facebook Live event. We recently posted some reports outlining what we have heard so far — you can find them at http://president.ubc.ca/strategic-initiatives/creating-our-strategic-plan/.

We are now at the point of seeking your input once again, this time on our draft strategic priorities through a series of open house events. I encourage you to join the discussion and bring your ideas for how UBC can continue to evolve as we enter our next century.

The event dates are:

UBC Okanagan
March 20 (Fipke Centre foyer)
March 30 (Fipke Centre foyer)

UBC Point Grey
March 23 (The Nest)
March 28 (Robert H. Lee Alumni Centre)

UBC Robson Square
March 27

William A. Webber Medical Student & Alumni Centre
March 29

More details can be found at http://president.ubc.ca/strategic-initiatives/provide-your-input/.

If you are not able to join us at one of the events, there will be additional opportunities to share your ideas. A survey about the priorities, core commitments and challenges will be launched during the week of March 20. You will receive a personal email invitation to complete this survey — so please look out for it.

This is a great opportunity to help shape the future of our university. Whatever program you are taking at UBC, I hope you will get involved.

Professor Santa J. Ono
President and Vice-Chancellor


What’s next for UBC? Help shape our priorities.

To: Faculty and staff in Vancouver and the Okanagan

As you may be aware, UBC is in the midst of a comprehensive strategic planning process. UBC’s Next Century will serve as a road map, helping us focus even more intently on our core activities of education and research. It also provides an opportunity for you to help shape the priorities that will influence our university for years to come.

Firstly, I would like to thank all of you who have submitted comments to date, whether through the initial online survey, via the website or during our Facebook Live event. We recently posted some reports outlining what we have heard so far — you can find them at http://president.ubc.ca/strategic-initiatives/creating-our-strategic-plan/.

Your feedback has been shared with a Steering Committee made up of faculty, staff, students and alumni. The committee has considered these comments, along with other input, and identified draft strategic priorities for further consultation. We are now at the stage of inviting your input on these draft strategic priorities, with a series of open house events.

I encourage you to join the discussion and help shape UBC’s future. The event details are as follows:

UBC Okanagan
March 20 (Fipke Centre foyer)
March 30 (Fipke Centre foyer)

UBC Point Grey
March 23 (The Nest)
March 28 (Robert H. Lee Alumni Centre)

UBC Robson Square
March 27

William A. Webber Medical Student & Alumni Centre
March 29

You can find further details at http://president.ubc.ca/strategic-initiatives/provide-your-input/.

If you are not able to join one of the events, there are additional opportunities to share your ideas. A survey about the draft priorities, core commitments and challenges will be launched during the week of March 20. You can expect to receive a personal email invitation to complete this survey — so please look out for it.

As I have stated before, this is a great opportunity to help shape the future of our university. Whatever your role at UBC, I hope you will attend one of the events or share your thoughts via the survey.

Together we can transform an already outstanding institution from excellence to eminence.

Professor Santa J. Ono
President and Vice-Chancellor


Call for nominations for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

At this stage, we are now looking for nominations for Faculty-specific representatives to the Okanagan and Vancouver Senates. Positions are available for two faculty members from each Faculty to serve on the Senate of their campus.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617

Nominations are now open and close at 4 pm on Wednesday, March 22, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Reminder: Vote for Joint Faculties representatives on the Vancouver Senate

To: Faculty in Vancouver

Please be reminded that you have until February 23 to vote for Joint Faculties representatives on the Vancouver Senate.

There are six candidates and four positions to fill. For more information about the candidates and instructions on how to vote, please visit: https://facultystaff.students.ubc.ca/joint-faculties-representatives-vancouver-senate.

Elections will close at 4 pm on Thursday, February 23.

If you have any questions, please email elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Update on the search for a new Vice-President, Research

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am writing to inform you that a global search for a suitable candidate for the position of Vice-President, Research is now underway.

The Vice-President, Research will report to the President and provide leadership in the development and administration of research at UBC. This role will also be responsible for the promotion of interdisciplinary research programs at both UBC Vancouver and UBC Okanagan. The Vice-President, Research will be an articulate, credible advocate for the full range of the university’s research, and will establish and maintain effective liaison with external funding agencies, business, industry, government, and the broader community.

In accordance with UBC Policy #18, I have established a committee to support this search process and prepare a recommendation of a suitable candidate for the position. The committee consists of:

  • Santa J. Ono, Chair
  • Michael Treschow, Board of Governors
  • Alan Shuster, Board of Governors
  • Terry Zhang, Board of Governors
  • Matthew Evenden, Faculty of Arts
  • Jean Shoveller, Faculty of Medicine
  • Stephen Foster, Faculty of Creative and Critical Studies
  • John-Paul Heale, University-Industry Liaison Office
  • Philip Barker, Irving K. Barber School of Arts and Sciences
  • Louise Nelson, Irving K. Barber School of Arts and Sciences
  • Lisa Ritland, Graduate Student
  • Haibo Fong, Graduate Student

A member of the President’s Office staff will act as non-voting secretary to the committee.

The search committee invites you to provide feedback on the draft position description and candidate profile by March 3, 2017. The profile can be found at http://president.ubc.ca/files/2017/02/Executive-Brief-UBC-VPR-For-Community-Feedback.pdf

We also encourage you to send in nominations or suggestions of candidates for the position. All feedback and suggestions should be submitted via our search consultants at ubcvpresearch@boyden.com, and will be treated confidentially.

Professor Santa J. Ono
President and Vice-Chancellor


Consultation on the second draft of UBC’s Sexual Assault Policy

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

This week the UBC Board of Governors approved a second draft of the policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

The initial draft of this policy was issued in June 2016, and a UBC community consultation period was held from June to October 2016. This included a series of information sessions and meetings with stakeholders.

Thank you to everyone who submitted feedback during the consultation period. Key themes that emerged from the comments included the need for a central support office, and for a separate and distinct investigatory process.

As a result of that feedback, and the new BC legislation (the Sexual Violence and Misconduct Policy Act), a number of significant changes have been made to the draft policy. Given these changes, the university is once again inviting you to provide feedback. This latest consultation period will be open until March 14, 2017. You can view the draft policy online at http://universitycounsel.ubc.ca/open-policy-consultations/policy-131-sexual-assault-and-other-sexual-misconduct/.

We encourage you to engage in this process and provide comments on the new draft of Policy #131 — Sexual Assault and Other Sexual Misconduct. Please submit feedback via email to university.counsel@ubc.ca or through the confidential feedback survey available at https://survey.ubc.ca/s/policy131consultation2017/.

In addition, there will be two public information sessions. One will take place on the Vancouver campus on February 28, 2017, and one will take place on the Okanagan campus on March 6, 2017. You can find more details at http://sexualassaultresponse.ubc.ca/.

We would like to take this opportunity to thank those who have participated in the policy development process to date, in particular the members of the Sexual Assault Policy Committee, the University Sexual Assault Panel, and the Steering Committee on Sexual Assault.

It is important that we continue to facilitate meaningful engagement around these issues. Thank you once again to all those who have taken the time to submit feedback.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel


T4/T4A statements are now available online

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: To: Faculty and staff in Vancouver and the Okanagan

Faculty, staff, and student employees can now download their 2016 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal.

How to download your statement:

  • Log in to the Faculty and Staff Self-Service portal at www.msp.ubc.ca, using your Campus-Wide Login (CWL). If you are off-campus, you will need to connect using VPN (https://it.ubc.ca/services/email-voice-internet/myvpn).
  • Click on HRMS Self-Service.
  • In the My Pay column of the screen, select Year End Slips to access your statement for the current and previous years. If you have not previously accessed your slip(s) online, you will be required to acknowledge a consent agreement.
  • Note: Faculty and staff who choose not to accept the agreement will receive their T4/T4A statements in late February, consistent with the requirements of the Canada Revenue Agency (http://www.cra-arc.gc.ca/menu-eng.html).

For more information on your taxes or obtaining your tax slips, please visit: https://finance.ubc.ca/payroll/your-taxes

Andrew Simpson
Vice-President, Finance & Operations


Help shape UBC’s Next Century

To: Faculty, staff and students in Vancouver and the Okanagan

As our university enters its next century, we have an opportunity to shape UBC’s future through a new vision and strategic plan.

As you may have seen in previous messages, UBC is embarking upon a comprehensive strategic planning process. Our new strategic plan will serve as a road map, helping us to focus even more intently on our core priorities of education and research.

Today a series of web pages has launched with further information about the process, including a timeline and details of how to get involved. I encourage you to visit the website at www.ubc.ca/strategicplan.

I also invite you to join me live on Facebook at 4.30pm tomorrow (Feb 15) as I discuss the strategic planning process and answer your questions about the plan. This live event will be moderated by UBC Journalism Senior Instructor Kathryn Gretsinger. Also joining me will be special guests Professor Linc Kesler, Director of the UBC First Nations House of Learning and Senior Advisor to the President on Aboriginal Affairs, and Lisa Castle, Vice-President, Human Resources.

Go to https://www.facebook.com/universityofbc/ at 4:30pm tomorrow to participate. If you are not able to join tomorrow’s event, you will be able to replay it on Facebook afterwards, using the same link.

Please also be assured that there will be additional opportunities to share your voice on the strategic plan. This is a great opportunity to help shape the future of our university and, whatever your role at UBC, I hope you will take part.

Professor Santa J. Ono
President and Vice-Chancellor



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