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Reminder: Nominations invited for faculty representatives to the Senate

Please be reminded that you have until 4pm on Tuesday, April 25, 2017 to submit your nominations for faculty representatives to the Vancouver Senate.

At least one position in every Faculty — with the exception of the Faculty of Pharmaceutical Sciences — is yet to be filled.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


UBC’s Sexual Assault Policy approved by the Board of Governors

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

The UBC Board of Governors has approved a new policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

Today’s approval follows a significant period of consultation within the UBC community, which began in June 2016. Over the course of this time, feedback was solicited on earlier drafts of the policy, and a series of information sessions were held, alongside meetings with key stakeholders.

We would like to take this opportunity to thank all those who contributed to the policy development, including the University Sexual Assault Panel and the Steering Committee on Sexual Assault. We would particularly like to recognize the significant contribution made by members of the Sexual Assault Policy Committee, who reviewed and considered all of the feedback received through the consultation process, in order to draft a new policy.

Policy #131: Sexual Assault and Other Sexual Misconduct sets out UBC’s commitments with regard to sexual misconduct, and provides clarity on the support services and structures available to respond to disclosures and reports of sexual misconduct. It also describes the new Sexual Violence Prevention and Response Office, and sets out the investigation process that will take place when a report of sexual misconduct is made to UBC. Furthermore, the policy ensures that UBC is in compliance with the new BC legislation (Bill #23: Sexual Violence and Misconduct Policy Act).

Policy #131: Sexual Assault and Other Sexual Misconduct will come into effect on May 18, 2017.

The creation of Policy #131: Sexual Assault and Other Sexual Misconduct signals UBC’s unwavering commitment to addressing this important issue. This has been an important and deeply felt consultation process which involved many stakeholder groups. It has demonstrated that, together, we can improve and strengthen our university.

Looking ahead, we have begun the process of establishing a Sexual Violence Prevention and Response Office on each of the UBC Vancouver and UBC Okanagan campuses, which includes the recruitment of a Director, Sexual Violence Response and Prevention Office for each campus. We have also begun the process of recruiting a Director of Investigations for each campus. We hope to have the Directors in place within the next few months, and will provide further updates in the coming weeks (including any interim arrangements).

In the meantime, we encourage you to read Policy #131: Sexual Assault and Other Sexual Misconduct, which can be found online at http://universitycounsel.ubc.ca/files/2017/04/policy131.pdf.

We would like to reiterate our thanks to all those who submitted comments, or joined the conversation via an information session or a stakeholder meeting. We would also like to thank the Board of Governors for their ongoing support of this important policy.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel


Chancellor Reappointment

To: Faculty, staff and students in Vancouver and the Okanagan

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

UBC’s current Chancellor, Lindsay Gordon, is eligible for reappointment to a second three-year term, effective June 30, 2017. The alumni UBC Board of Directors, in consultation with the UBC Board of Governors, has agreed that Mr. Gordon should be considered for reappointment.

The Chancellor is the titular head of the university. He or she is chair of the Convocation and a member of the Board of Governors, Senates, and Council. The Chancellor confers degrees granted by UBC and represents the university in many formal occasions. The Chancellor is also a member, ex officio, of the Board of Directors of alumni UBC. The position of Chancellor is entirely voluntary.

The alumni UBC Board of Directors has approved, in consultation with the chair of the Governance Committee of the UBC Board of Governors and the chair of the Council of Senates Executive Committee, the process for the reappointment of the Chancellor. A committee has been formed to implement this process (committee members are listed below).

To assist the committee, UBC faculty, staff, students and alumni are encouraged to share their thoughts regarding Mr. Gordon’s reappointment. A position description and outline of the reappointment process can be found at https://www.alumni.ubc.ca/2017/news/call-for-feedback-chancellor-reappointment/. This web page also contains an online form where you can provide feedback. All comments must be submitted by April 26, 2017.

Thank you for your thoughtful consideration. If you have any questions, please contact Jeff Todd, Executive Director, alumni UBC and Associate Vice President, Alumni who is the secretary for the committee (604-827-3014 or jeff.todd@ubc.ca).

Faye Wightman
Chair, alumni UBC Board of Directors

Chancellor Reappointment Committee members:

  • Faye Wightman, Chair, alumni UBC Board of Directors; Chair, Chancellor Reappointment Committee
  • Alan Ehrenholz, President-elect, Alma Mater Society
  • Shelina Esmail, Member, alumni UBC Board of Directors
  • Darran Fernandez, Associate Registrar and Director, Enrolment Services; Member, Board of Governors
  • Dr. Susan Forwell, Department Head and Associate Professor, Department of Occupational Science and Occupational Therapy, Faculty of Medicine
  • Celeste Haldane, Chair, Governance Committee, Board of Governors
  • Dr. Paul G. Harrison, Associate Dean, Student Services, Faculty of Science; Chair, Executive Committee, Council of Senates and Chair of the Senate Academic Policy Committee, UBC Vancouver
  • Ross Langford, Member, alumni UBC Board of Directors
  • Dr. Marianne Legault, Associate Dean, Undergraduate Studies Faculty of Creative and Critical Studies, UBC Okanagan; Chair, Senate Admissions and Awards Committee, UBC Okanagan
  • Patricia Mohr, Member, alumni UBC Board of Directors
  • Rahim Moloo, Co-chair, alumni UBC Advisory Council
  • Jeff Todd, Executive Director, alumni UBC — Secretary to the Committee (non-voting)
  • Julie Wagemakers, Executive Director, President’s Office (President’s designate)


Call for nominations for faculty representatives to the Senate

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

Each Faculty has two faculty representatives on the Senate of its campus. While some of these positions were filled during the first round of nominations in March, at least one position remains open in every Faculty, with the exception of the Faculty of Pharmaceutical Sciences.

In light of this, we are doing a second call for nominations for Faculty-specific representatives to the Vancouver Senate.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

Nominations close at 4pm on Tuesday, April 25, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


UBC joins UniForum benchmarking program

Over the course of the next few weeks, UBC will be embarking on an exercise to better understand our current distribution of services and activities, in support of the university’s academic mission.

The program, known as UniForum, will involve collecting information from across our university and benchmarking it against other higher education institutions. Forty-two institutions from Britain, Australia and New Zealand have already taken part in this program which is conducted on an annual basis.

Our goal is to better understand — at an organizational level — how we deliver which services, where those services are, and how we might enhance our service delivery to improve the faculty, student, and staff experience.

The information will be gathered in two steps:

  1. In May, we will be asking managers and supervisors of specific teams to help us gather a full picture of the range of services and activities across the university.
  2. In late May, all faculty and staff will be invited to take a survey and provide feedback on their experience and satisfaction related to 35 core services (identified as part of the program).

Information gathered through this process will enable us to benchmark ourselves against other universities of similar scale and complexity. It will also help UBC work towards developing better practices, informed by experiences from participating institutions.

The information we gather in this first year will be a resource for many conversations to come — not an answer in and of itself. In the fall, we will begin a series of conversations to explore what the data suggests and how it can be used.

We have already begun discussions with senior leaders across the university, in preparation for this first wave of the UniForum program. Thank you to all those who have supported the initiative so far — and to those managers and supervisors who will be assisting with the information gathering process.

If you have questions or would like more information, please visit http://pair.ubc.ca/uniforum or email uniforum.help@ubc.ca.

Andrew Simpson
Vice-President, Finance & Operations

Angela Redish
Provost and Vice-President, Academic pro tem

Lisa Castle
Vice-President, Human Resources

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan


Reminder: Nominations invited for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

Please be reminded that nominations are currently invited for faculty representatives to the Okanagan and Vancouver Senates. The nomination period closes at 4 pm on Wednesday, March 22, 2017.

Nominations are welcomed for two faculty members from each Faculty to serve on the Senate of their campus. Those elected will represent their Faculty in their role.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Continuing Studies to become UBC Extended Learning

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver

Yesterday, the Vancouver Senate approved the evolution of Continuing Studies (CS) into a new unit called UBC Extended Learning (UBC ExL), effective July 1, 2017.

UBC ExL will build on the strengths of CS and continue to provide outstanding flexible learning experiences, but with an extended mandate to support Faculties in growing and expanding UBC’s offerings related to Career and Personal Education (CPE).

The change in name and mandate is the first step in an ongoing process through which the Office of the Provost is consulting with and reviewing the university’s current CPE programs.

We have already taken the first steps in this realignment by transferring the business-oriented courses in the Technology, Media and Professional (TMAP) program to UBC Sauder School of Business. In doing so, UBC has created the largest suite of executive education offerings in North America.

Over the next several months we will continue to work closely with units engaged in CPE activities and anticipate being able to share a final UBC ExL plan in late 2017. The current strategy — which has been endorsed by deans, alumni, and the executive — can be found at https://academic.ubc.ca/CPE_strategy_overview_Feb-2017.

Career and Personal Education (CPE) is an opportunity for UBC to strengthen its contributions to learners, society, industry and government, and enhance alumni engagement through the provision of continued education that is relevant, modular, flexible and high quality.

Angela Redish
Provost and Vice-President, Academic pro tem


What’s next for UBC? Help shape our priorities.

To: Students in Vancouver and the Okanagan

UBC is in the midst of a strategic planning process. UBC’s Next Century will serve as a road map, to help us focus even more intently on our core activities of education and research. It also provides an opportunity for you to help shape the priorities that will influence our university for years to come.

In recent weeks, we’ve asked for comments through an online survey and a Facebook Live event. We recently posted some reports outlining what we have heard so far — you can find them at http://president.ubc.ca/strategic-initiatives/creating-our-strategic-plan/.

We are now at the point of seeking your input once again, this time on our draft strategic priorities through a series of open house events. I encourage you to join the discussion and bring your ideas for how UBC can continue to evolve as we enter our next century.

The event dates are:

UBC Okanagan
March 20 (Fipke Centre foyer)
March 30 (Fipke Centre foyer)

UBC Point Grey
March 23 (The Nest)
March 28 (Robert H. Lee Alumni Centre)

UBC Robson Square
March 27

William A. Webber Medical Student & Alumni Centre
March 29

More details can be found at http://president.ubc.ca/strategic-initiatives/provide-your-input/.

If you are not able to join us at one of the events, there will be additional opportunities to share your ideas. A survey about the priorities, core commitments and challenges will be launched during the week of March 20. You will receive a personal email invitation to complete this survey — so please look out for it.

This is a great opportunity to help shape the future of our university. Whatever program you are taking at UBC, I hope you will get involved.

Professor Santa J. Ono
President and Vice-Chancellor


What’s next for UBC? Help shape our priorities.

To: Faculty and staff in Vancouver and the Okanagan

As you may be aware, UBC is in the midst of a comprehensive strategic planning process. UBC’s Next Century will serve as a road map, helping us focus even more intently on our core activities of education and research. It also provides an opportunity for you to help shape the priorities that will influence our university for years to come.

Firstly, I would like to thank all of you who have submitted comments to date, whether through the initial online survey, via the website or during our Facebook Live event. We recently posted some reports outlining what we have heard so far — you can find them at http://president.ubc.ca/strategic-initiatives/creating-our-strategic-plan/.

Your feedback has been shared with a Steering Committee made up of faculty, staff, students and alumni. The committee has considered these comments, along with other input, and identified draft strategic priorities for further consultation. We are now at the stage of inviting your input on these draft strategic priorities, with a series of open house events.

I encourage you to join the discussion and help shape UBC’s future. The event details are as follows:

UBC Okanagan
March 20 (Fipke Centre foyer)
March 30 (Fipke Centre foyer)

UBC Point Grey
March 23 (The Nest)
March 28 (Robert H. Lee Alumni Centre)

UBC Robson Square
March 27

William A. Webber Medical Student & Alumni Centre
March 29

You can find further details at http://president.ubc.ca/strategic-initiatives/provide-your-input/.

If you are not able to join one of the events, there are additional opportunities to share your ideas. A survey about the draft priorities, core commitments and challenges will be launched during the week of March 20. You can expect to receive a personal email invitation to complete this survey — so please look out for it.

As I have stated before, this is a great opportunity to help shape the future of our university. Whatever your role at UBC, I hope you will attend one of the events or share your thoughts via the survey.

Together we can transform an already outstanding institution from excellence to eminence.

Professor Santa J. Ono
President and Vice-Chancellor


Call for nominations for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

At this stage, we are now looking for nominations for Faculty-specific representatives to the Okanagan and Vancouver Senates. Positions are available for two faculty members from each Faculty to serve on the Senate of their campus.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617

Nominations are now open and close at 4 pm on Wednesday, March 22, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar



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