Help improve privacy and information security at UBC

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

At UBC, we have the responsibility of protecting the personal information of our students, faculty, and staff, as well as the medical and financial data of the community we serve.

Recent cyber security incidents at universities are reminders of the importance of privacy and information security both online and off. By making an effort to stay secure, you are not only protecting the integrity of your own information, but also the security of the university at large.

Privacy Matters @ UBC is a new initiative created by UBC Information Technology, the Office of the University Counsel, and Risk Management Services to reinforce privacy and information security best practices. Privacy and information security training is now available for all UBC faculty and staff to cover the basics of staying secure online. I ask that everyone make an effort to complete this training.

Keeping information safe is a shared responsibility, and taking even the smallest wrong step can make a big impact. To learn how you can help, and to enroll in the training, please visit https://privacymatters.ubc.ca*

*Remember: “Think before you click the link.” Take time to hover your mouse over any links. If the URL looks strange, don’t click it. Together, we can help keep our information secure.

Professor Santa J. Ono
President and Vice-Chancellor
 

Voting and nominations for representatives to the Board and Senates

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

A few weeks ago, we invited your nominations for faculty and staff representatives to the Board of Governors, as well as Joint Faculties representatives for the Vancouver and Okanagan Senates. Thank you to those who submitted nominations.

Voting open: Representatives to the Board of Governors
At this stage in the process, we would like to inform you that the election of faculty and staff representatives to the Board of Governors is now underway. To vote for representatives from the list of nominees, and for more information, please visit: https://facultystaff.students.ubc.ca/board-governors-representatives

Polls close at 4 pm on Monday, December 5, 2016.

Call for nominations extended: Representatives of the Joint Faculties on the Vancouver Senate
This email also serves as an extended call for nominations for the six remaining positions for representatives of the Joint Faculties on the Vancouver Senate. For more information, and to obtain a nomination form, please visit: https://facultystaff.students.ubc.ca/joint-faculties-representatives-vancouver-senate

The extended nomination period also closes at 4 pm on Monday, December 5, 2016.

Thank you again to those who have expressed interest in being involved with this process.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

Appointments in the President’s Office

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce three appointments within the Office of the President. As you may be aware, in recent weeks we have conducted searches for a Senior Advisor to the President, a Manager, Communications and an Executive Assistant to the President. I am delighted to confirm that the following appointments have been made:

Senior Advisor to the President
Dr. Emma Cunliffe, Associate Professor, Peter A. Allard School of Law, formally started on November 14, 2016 in the role of Senior Advisor to the President. Dr. Cunliffe is an award winning researcher and teacher whose research focuses on factual reasoning in legal trials. She brings experience using interdisciplinary methods to research complex questions and a track record of fostering an inclusive and mutually respectful institutional environment. In her new role, Dr. Cunliffe will work collaboratively with key stakeholders across the organization, particularly with respect to strategic planning.

Manager, Communications
Mr. Terry Lavender started today in the role of Manager, Communications. Mr. Lavender has many years of experience working at a senior level within university communications, including the University of Toronto, Western University and Simon Fraser University. In his new role, he will oversee communications within the Office of the President in order to communicate UBC’s vision to internal and external stakeholders.

Executive Assistant to the President
Ms. Frances Verzosa, Project Administrator in the Office of the Chief Information Officer (CIO), starts on November 18, 2016 in the role of Executive Assistant to the President. Ms. Verzosa has worked within the Office of the CIO for several years in both project coordinator and executive coordinator roles.

Executive Director
A search is currently underway for an Executive Director within the Office of the President. This position is expected to be filled by the new year.

In addition to welcoming my new team, I would like to extend my sincere gratitude to Dr. Herbert Rosengarten and Rebecca Armstrong for their outstanding work over the last year. They have both played key roles within the Office of the President, supporting Dr. Martha Piper during her interim year.

As a professor emeritus of English, Dr. Rosengarten will continue to be involved in the UBC Legacy Project. Meanwhile, Rebecca will return to her role as Executive Assistant to the Dean in the Faculty of Applied Science. I hope you will join me in wishing them well.

Professor Santa J. Ono
President and Vice-Chancellor

Inviting pledges for the United Way campaign

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver

The UBC community United Way campaign officially opened in October with a Week of Caring. Information about the campaign is online at http://www.unitedway.ubc.ca.

I personally support the United Way, and I encourage you to consider making a donation. On October 11, you should have received a personalized email from unitedwayeaccess@uwlm.ca inviting you to make a payroll pledge online.

To give you some idea of the difference your gift can make:

  • A gift of as little as $5 per pay period provides nine British Columbians with access to a 24/7 helpline for the social services they need throughout the year.
  • $10 per pay period provides two children the opportunity to participate in an after-school program during the school year.
  • $25 per pay period connects one low-income refugee family with a variety of gardening and food preparation skills.

In addition to making a difference, if you make a payroll pledge by November 18th you will be entered in a draw to have lunch with me in the new year.

Whatever you feel able to give, thank you for your support of the United Way campaign. Your dollars are invested into many Lower Mainland communities and benefit thousands of people of all ages.

Together, we are possibility.

Professor Santa J. Ono
President and Vice-Chancellor

Vote for student representatives for search committees

To: Students in Vancouver

A few weeks ago, we invited your nominations for student representatives to sit on search committees for several key positions at UBC. Thank you to those who submitted nominations.

Voting open for two search committees

At this stage in the process, we would like to invite you to vote for student representatives from the list of nominees for the two search committees listed below. Please note that polls for both elections are now open and close at 4 pm on Thursday, November 10, 2016.

President’s Advisory Committee for the selection of the next University Librarian

All students based on the Vancouver campus are invited to vote in this election. Learn more and vote: http://facultystaff.students.ubc.ca/libstu2016

President’s Advisory Committee for the selection of the next Provost and Vice-President Academic, Vancouver

Only undergraduate students based on the Vancouver campus are invited to vote in this election. Learn more and vote: http://facultystaff.students.ubc.ca/PVPA2016

Call for nominations extended: President’s Advisory Committee for the selection of next Vice-President, Research

The call for nominations for this search committee has been extended to 4 pm on Thursday, November 10, 2016. Two positions are available:

  • One graduate student based on the Okanagan campus
  • One graduate student based on the Vancouver campus

Graduate students who would like to submit a nomination for this search committee can contact elections.information@ubc.ca for the required nomination form, or for further information.

Thank you again to everyone who has expressed interest in being involved with this process.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

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