Consultation on the second draft of UBC’s Sexual Assault Policy

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

This week the UBC Board of Governors approved a second draft of the policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

The initial draft of this policy was issued in June 2016, and a UBC community consultation period was held from June to October 2016. This included a series of information sessions and meetings with stakeholders.

Thank you to everyone who submitted feedback during the consultation period. Key themes that emerged from the comments included the need for a central support office, and for a separate and distinct investigatory process.

As a result of that feedback, and the new BC legislation (the Sexual Violence and Misconduct Policy Act), a number of significant changes have been made to the draft policy. Given these changes, the university is once again inviting you to provide feedback. This latest consultation period will be open until March 14, 2017. You can view the draft policy online at http://universitycounsel.ubc.ca/open-policy-consultations/policy-131-sexual-assault-and-other-sexual-misconduct/.

We encourage you to engage in this process and provide comments on the new draft of Policy #131 — Sexual Assault and Other Sexual Misconduct. Please submit feedback via email to university.counsel@ubc.ca or through the confidential feedback survey available at https://survey.ubc.ca/s/policy131consultation2017/.

In addition, there will be two public information sessions. One will take place on the Vancouver campus on February 28, 2017, and one will take place on the Okanagan campus on March 6, 2017. You can find more details at http://sexualassaultresponse.ubc.ca/.

We would like to take this opportunity to thank those who have participated in the policy development process to date, in particular the members of the Sexual Assault Policy Committee, the University Sexual Assault Panel, and the Steering Committee on Sexual Assault.

It is important that we continue to facilitate meaningful engagement around these issues. Thank you once again to all those who have taken the time to submit feedback.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel

T4/T4A statements are now available online

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: To: Faculty and staff in Vancouver and the Okanagan

Faculty, staff, and student employees can now download their 2016 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal.

How to download your statement:

  • Log in to the Faculty and Staff Self-Service portal at www.msp.ubc.ca, using your Campus-Wide Login (CWL). If you are off-campus, you will need to connect using VPN (https://it.ubc.ca/services/email-voice-internet/myvpn).
  • Click on HRMS Self-Service.
  • In the My Pay column of the screen, select Year End Slips to access your statement for the current and previous years. If you have not previously accessed your slip(s) online, you will be required to acknowledge a consent agreement.
  • Note: Faculty and staff who choose not to accept the agreement will receive their T4/T4A statements in late February, consistent with the requirements of the Canada Revenue Agency (http://www.cra-arc.gc.ca/menu-eng.html).

For more information on your taxes or obtaining your tax slips, please visit: https://finance.ubc.ca/payroll/your-taxes

Andrew Simpson
Vice-President, Finance & Operations

Help shape UBC’s Next Century

To: Faculty, staff and students in Vancouver and the Okanagan

As our university enters its next century, we have an opportunity to shape UBC’s future through a new vision and strategic plan.

As you may have seen in previous messages, UBC is embarking upon a comprehensive strategic planning process. Our new strategic plan will serve as a road map, helping us to focus even more intently on our core priorities of education and research.

Today a series of web pages has launched with further information about the process, including a timeline and details of how to get involved. I encourage you to visit the website at www.ubc.ca/strategicplan.

I also invite you to join me live on Facebook at 4.30pm tomorrow (Feb 15) as I discuss the strategic planning process and answer your questions about the plan. This live event will be moderated by UBC Journalism Senior Instructor Kathryn Gretsinger. Also joining me will be special guests Professor Linc Kesler, Director of the UBC First Nations House of Learning and Senior Advisor to the President on Aboriginal Affairs, and Lisa Castle, Vice-President, Human Resources.

Go to https://www.facebook.com/universityofbc/ at 4:30pm tomorrow to participate. If you are not able to join tomorrow’s event, you will be able to replay it on Facebook afterwards, using the same link.

Please also be assured that there will be additional opportunities to share your voice on the strategic plan. This is a great opportunity to help shape the future of our university and, whatever your role at UBC, I hope you will take part.

Professor Santa J. Ono
President and Vice-Chancellor

Voting for representatives of the Joint Faculties, Vancouver Senate

To: Faculty in Vancouver

There have now been three calls for nominations for representatives from the Joint Faculties on the Vancouver Senate.

At this stage in the process, we would like to inform you that the election process to fill four remaining positions is now underway and you are invited to vote for your Joint Faculties representatives on the Senate.

To learn more about the six candidates, and for instructions on how to vote, please visit: https://facultystaff.students.ubc.ca/joint-faculties-representatives-vancouver-senate

Elections will close at 4 pm on Thursday, February 23.
Please direct questions to elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

2017 President’s Awards for Staff: Call for nominations

To: Students in Vancouver

UBC’s staff make outstanding contributions to the university community. I invite you to recognize these individuals and their achievements by nominating them for the 2017 President’s Awards for Staff.

Download the nomination package at http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/. The nomination deadline is 4 pm, Friday, March 17, 2017.

President’s Service Awards for Excellence

This award is open to all UBC staff with 10 or more years of service. Up to five recipients are selected each year.

The awards are presented during Graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards (Vancouver)

Open to all staff in Vancouver with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Leadership
  • Creativity and Innovation
  • Enhancing the UBC Experience (individuals or groups may be nominated)
  • Community Engagement
  • Emerging Leadership
  • Advancing Diversity and Inclusion (individuals or groups may be nominated)

Up to 12 recipients are selected each year (two per category), and recipients receive $2,000.

Visit http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/ for more information.

Thank you,

Professor Santa J. Ono
President and Vice-Chancellor  

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