Update: Search process for key strategic roles

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To: Faculty and staff in Vancouver and the Okanagan

As we continue through the first term of UBC’s Winter Session, I would like to share the latest updates regarding searches for key strategic roles at the university.

Following discussions at the UBC Executive, a decision has been made to amend the existing Vice-President, Research and International to Vice-President, Research (effective November 1). The search process for this position has already begun, and will continue in the coming months.

In recognition of UBC’s growing global profile and the importance of our partnerships across the world, we have also decided to consolidate UBC’s diverse international activities in the Provost’s office. This move will help to clarify roles and responsibilities, improve priority setting and enhance synergy amongst our various activities, all with the goal of strengthening our international engagement. It will also allow the Vice-President, Research to focus exclusively on the critical research mandate.

The various international units will be integrated under the leadership of a newly created position of Vice-Provost and Associate Vice-President, International, reporting to the Provost and Vice-President, Academic. We would appreciate your advice on how to make this role as effective as possible as we all work together to better align and integrate our international work.

We look forward to confirming the membership of the search committees for the Provost and Vice-President, Academic and the Vice-President, Research in the coming weeks. We will also be working with the assistance of the executive search firm Boyden to finalize the position profiles and outline timelines for these searches.

Finally, I would like to thank all those faculty members who applied for the role of Senior Advisor to the President. I look forward to communicating the successful candidate shortly.

As you know, I am committed to engaging the UBC community and want to reiterate my desire to hear what you think matters in these executive roles. Please feel free to contact me at presidents.office@ubc.ca with suggestions and comments related to skills and qualities you wish to see reflected in these positions.

Professor Santa J. Ono
President and Vice-Chancellor

Steering Committee on Sexual Assault

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To: Faculty, staff and students in Vancouver and the Okanagan

In recent weeks there has been a great deal of dialogue on issues of sexual assault and sexual violence as a result of UBC’s Sexual Assault Policy consultation.

Recognizing the importance of this policy and UBC’s ongoing work on sexual assault education, prevention and awareness, I have asked Louise Cowin, Vice-President, Students to convene a Steering Committee on Sexual Assault.

We recognize the richness of work happening across our campuses, and within our communities, around issues of sexual violence. The steering committee will therefore work in a transparent, inclusive and consultative way to:

  • Provide input and advice to the Policy Committee on feedback, drafts, and key questions;
  • Create an action plan to address the recommendations from the University Sexual Assault Panel and feedback provided during the policy consultation;
  • Work with existing groups and/or establish representative subcommittees to accomplish specific tasks related to creating an effective response to sexual assault through education, prevention and awareness.

The current membership of the steering committee is:

  • Louise Cowin, Vice-President, Students (Chair)
  • Professor Janine Benedet, Peter A. Allard School of Law
  • Gen Cruz, President, Graduate Student Society
  • Ian Cull, Associate Vice-President, Students, UBC Okanagan
  • Blake Edwards, President, UBC Students’ Union Okanagan
  • Sara-Jane Finlay, Associate Vice-President, Equity & Inclusion
  • Professor Jennifer Love, Senior Advisor to the Provost on Women Faculty
  • Linda McKnight, Director, Human Resources Advisory Services
  • Ava Nasiri, President, Alma Mater Society
  • Janet Teasdale, Managing Director, Student Development & Services
  • Professor Margot Young, Peter A. Allard School of Law

In addition to the above membership, the steering committee is inviting applications from faculty, staff and students to fill four additional places. They are seeking individuals who will bring a diversity of experience, identity and expertise to the committee.

Applications should be received no later than 9am on November 2, 2016. More details are available online at equity.ubc.ca/steering-committee-on-sexual-assault

It is important that we facilitate meaningful engagement around these issues, and I am grateful to Louise Cowin for providing leadership, in partnership with our diverse stakeholder groups. We will ensure that we continue to update the UBC community as the policy consultation progresses.

Professor Santa J. Ono
President and Vice-Chancellor

Participate in UBC Thrive: Oct. 31–Nov. 4

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To: Faculty and staff in Vancouver

You’re invited to participate in UBC’s eighth annual Thrive week, October 31 to November 4.

Thrive is a week dedicated to building and celebrating the positive mental health of UBC faculty, staff, and students.

Visit thrive.ubc.ca to check out over 50 activities and events on campus. Events focus on workplace mental health, stress management and relaxation, respectful workplaces, sexual assault awareness, building resilience, and engaging in healthy physical and nutritional habits.

If you’re unable to attend an event, participate virtually in the #Thrive365 Photo Challenge by sharing the ways you thrive every day: thrive.ubc.ca/join-the-thrive365-photo-challenge/

Thrive offers tools, tips, and resources to help you achieve your wellbeing goals, whether incorporating new skills and actions into your daily life, conquering areas that challenge you, or learning how to assist others.

Thrive is also an important part of a university-wide priority to enhance the wellbeing of our campus communities. Join Professor Santa Ono at the Vancouver Thrive Kick-Off event on October 31, where UBC will become one of the first universities in the world to formally commit to university-wide health and wellbeing by signing the Okanagan Charter. For more information, visit wellbeing.ubc.ca.

Lisa Castle
Vice-President, Human Resources

Louise Cowin
Vice-President, Students

Message from Professor Santa Ono – strategic planning update

As you may know, one of my main priorities over the coming year is to work closely with the entire university community to develop a new vision and strategic plan for UBC.

In my previous message on this topic, I indicated that we would be engaging a team with experience in this area, to be selected by an advisory committee comprising faculty, staff, students, and alumni from Vancouver and the Okanagan. I am pleased to report that the advisory committee is in place and that it is in the process of vetting suitable candidates with the goal of selecting the team by the end of October.

In addition to this, I recently held a strategic planning session with members of the UBC Executive to review the main goals of each of their portfolios and discuss and identify university-wide priorities for the year ahead. I also had the opportunity to meet with the Committee of Deans where we reviewed each Faculty’s goals for the coming year. I have asked that every Faculty have an updated strategic plan in place in order to inform our discussions on the new university strategic plan.

If we are to be successful, we will need input from all quarters of our institution and from the broader community. Over the next few months, we will be seeking your views on UBC’s strategic direction, and how you think we can help meet the needs and aspirations of the communities we serve. As a first step, we will send out a survey in the next few weeks to get your initial advice and feedback. We will also publish a timeline and program outlining the various stages of the strategic planning process, including the opportunities for you to provide input.

This is a great opportunity for you to help shape the future of our university and, whatever your role at UBC, I hope you will take part. In the meantime, please feel free to share your views with me at presidents.office@ubc.ca

Professor Santa J. Ono
President and Vice-Chancellor

Participate in ShakeOut BC: Drop! Cover! Hold on!

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To: Faculty, staff and students in Vancouver and the Okanagan

Join me and participate in ShakeOut BC. On October 20 at 10:20 a.m., practice “Drop! Cover! Hold on!” in the 2016 Great British Columbia ShakeOut earthquake drill.

If you are registered for UBC Alert, you will receive a text message on October 20, announcing the start of ShakeOut BC. UBC Alert is an important part of maintaining safety and security during an emergency on campus. Make sure you register and verify your information on rms.ubc.ca/emergency/personal-emergency-preparedness/.

While UBC continues to upgrade and renew buildings and infrastructure, each of us should actively practice what to do when an earthquake strikes and once the shaking stops. ShakeOut BC is a timely reminder for us to learn the risks, get prepared, and make a plan:

  • Sign up for UBC Alert: rms.ubc.ca/emergency/personal-emergency-preparedness/.
  • Develop an emergency preparedness plan. Understand what to do the moment an earthquake hits. Consider a safe location to contact and reunite with your family and loved ones. This is essential to your state of mind if a disaster hits.
  • Update your emergency supply kit. Assemble basic supplies, as you may need to get by without power or tap water in the event of an earthquake.

We all have a role in making our campuses safe. Be proactive, and learn more about earthquake preparedness at rms.ubc.ca/seismic.

Andrew Simpson
Vice-President, Finance & Operations

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