Share your feedback in the Workplace Preferences Survey by March 3

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As COVID-19 continues to impact the way we teach, perform research, and work, we would like to invite faculty and staff to share your feedback on working at UBC over the past year in the Workplace Preferences Survey.

Some of you may have already participated in this survey, which was deployed last August for faculty and staff in Vancouver, as well as for faculty and staff in the Okanagan in January. We would like to understand what changes may have occurred to your experience since we last surveyed. We are now inviting all faculty and staff at UBC Vancouver to take part, and share how COVID-19 has impacted your experience of working remotely or on campus.

You can access the survey at https://hr.ubc.ca/workplace-surveys. The survey will take about five minutes to complete and responses will be confidential. The deadline is 4pm on Wednesday, March 3, 2021.

Whether you have completed a survey in recent months, or are sharing your feedback for the first time, we want to hear from you. Your comments will inform ongoing discussions about what the UBC workplace might look like in the future, as we continue to support the gradual resumption of activity on our campuses.

Marcia Buchholz
Vice-President, Human Resources


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External audit of gender diversity

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External audit of gender diversity

Last March, UBC formed a Trans, Two-Spirit, and Gender Diversity Task Force, comprised of students, faculty and staff from both campuses. As part of their work to build a more inclusive UBC, the group has engaged the services of TransFocus Consulting, to conduct an independent, university-wide audit of gender diversity inclusion.

Gender diversity encompasses all the ways in which individuals identify with and express their gender. As part of the audit, all UBC students, faculty and staff are encouraged to participate in an online survey to share their experiences and ideas related to gender diversity across several themes. You can access the survey using the link below:

https://equity.ubc.ca/gdasurvey

The deadline for participating is March 15, 2021. All responses are confidential and will help inform recommendations for greater inclusion of transgender, Two-Spirit and gender diverse (T2SGD) students, faculty and staff at UBC.

In addition to the online survey, TransFocus Consulting will conduct intersectional focus groups with members of the UBC community who self-identify as T2SGD and who are also Black, Indigenous, people of colour, and/or people with disabilities.

For more information about the university-wide audit, including how to participate in the intersectional focus groups, please visit https://equity.ubc.ca/trans-two-spirit-and-gender-diversity-task-force/overview-of-gender-diversity-audit/.

Please note that the data collected through the survey and focus groups may also be used in academic research. Dr. Sara-Jane Finlay, Associate Vice-President, Equity & Inclusion, is the Principal Investigator for the study (Behavior Research Ethics Board ID #H20-03431) and can be contacted at sara-jane.finlay@ubc.ca or 604 822 5454.

Everyone’s voice is critical to enhancing the university’s practices, policies, and systems related to gender diversity. Please take a moment to participate in the survey and help make UBC a safe and inclusive place for people across the gender spectrum to live, learn, and work as they are.

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Lesley Cormack
Deputy Vice-Chancellor and Principal, UBC Okanagan

Ainsley Carry
Vice-President, Students

Marcia Buchholz
Vice-President, Human Resources

Sara-Jane Finlay
Associate Vice-President, Equity & Inclusion


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2021 President’s awards for staff: Call for nominations

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Each year through the President’s staff awards, we recognize and celebrate staff members who demonstrate outstanding achievement and excellence within the UBC community, and who enable us to shape the future of research, teaching, and work.

Once again, I invite you to nominate your colleagues for the 2021 awards. Nominations may be submitted by faculty, staff, and students. The deadline for nominations is 4pm on March 19, 2021.

There are two award programs, each with distinct criteria and eligibility.

 

President’s Service Awards for Excellence

This is the premier staff award at UBC, and honours staff with sustained exceptional contribution. All staff with five or more years of continuous service are eligible for this award. Up to five recipients receive a medal and $5,000 each.

 

President’s Staff Awards

The President’s Staff Awards honour exceptional contribution in specific areas that are important to UBC. All staff at UBC Vancouver with two or more years of continuous service are eligible for this award. Up to 14 recipients are selected each year (two per category), and recipients receive $2,000 each. The President’s Staff Awards recognize contributions in the following categories:

  • Advancing Anti-Racism and Inclusive Excellence (individuals or groups may be nominated)
  • Wellbeing (individuals or groups may be nominated)
  • Leadership
  • Emerging Leadership
  • Creativity and Innovation
  • Enhancing the UBC Experience (individuals or groups may be nominated)
  • Community Engagement

To download the nomination package, visit: https://focusonpeople.ubc.ca/awards/presidents-awards-for-staff/.

To read about past award recipients, visit the Focus on People website: https://focusonpeople.ubc.ca/2020/09/03/2020-presidents-awards-for-staff-recipients/.

I encourage you to take the time to nominate your colleagues, and help demonstrate the excellent work of our staff at UBC.

Santa J. Ono
President and Vice-Chancellor


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Consideration of the reappointment of the Provost and Vice-President, Academic, UBC Vancouver

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Professor Andrew Szeri joined UBC as Provost and Vice-President, Academic, UBC Vancouver, in July 2017. As he approaches the end of his first term, he is now being considered for reappointment.

As Provost and Vice-President, Academic, UBC Vancouver, Professor Szeri is responsible for guiding and enhancing the academic mission of the Vancouver campus. He is responsible for the institutional planning and administration of highly complex academic operations, including budgetary planning related to teaching and learning, and research initiatives.

To ensure alignment of the budget with the university’s fundamental academic purposes, the Provost and Vice-President, Academic, UBC Vancouver, is responsible for resource allocation decisions in consultation with the Vice-President, Finance and Operations. The Provost also collaborates closely on system-wide academic issues with the Deputy Vice-Chancellor and Principal, UBC Okanagan, and the Provost and Vice-President, Academic, UBC Okanagan.

An Advisory Committee has been established to review Professor Szeri’s performance and make a recommendation to the President concerning his reappointment. In accordance with Board Policy AP6, membership of the committee is as follows:

  • Santa J. Ono, Chair
  • Sandra Cawley, Board of Governors
  • Mark Mac Lean, Board of Governors
  • Susan Forwell, Vancouver Senate
  • Julia Burnham, Vancouver Senate
  • Mary MacDougall, Vancouver Senate
  • Christopher Stephens, Associate Professor of Philosophy, Faculty of Arts, UBC Vancouver
  • Paola Baca, Associate Director, Undergraduate Admissions, Enrolment Services, UBC Vancouver
  • Georgia Yee, student, UBC Vancouver
  • Oludolapo Makinde, student, UBC Vancouver
  • Julie Wagemakers, Secretary (non-voting)

The Advisory Committee is now seeking feedback regarding Professor Szeri’s performance in relation to the duties and responsibilities, as outlined in the original job description, which can be found at https://president3.sites.olt.ubc.ca/files/2021/01/ExecutiveBriefProvostandVPA.pdf.

All UBC students, faculty, and staff, are invited to share their views by February 19, 2021. Please email comments to president.staff@ubc.ca. All communications will be held in strict confidence.

Thank you for supporting this important process.

Santa J. Ono
President and Vice-Chancellor


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Please note, this message has been revised since the original issue date to reflect some amendments to the committee membership.

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Seeking nominations for the President’s Task Force on Anti-Racism and Inclusive Excellence

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Last month, a UBC Broadcast was issued regarding a series of initiatives addressing systemic racism within our community, which includes establishing the President’s Task Force on Anti-Racism and Inclusive Excellence.

We are now seeking nominations from UBC students, faculty and staff to serve on this task force. We are keen to encourage nominations from members of equity-deserving groups that have been traditionally underrepresented. The task force will require a brief but intense period of engagement over a term of 45-60 days.

The deadline for nominations is January 29, 2021. Selected nominees will then be invited to submit a CV and a short statement of interest (no more than two double-spaced pages) by February 12, 2021. The selection process is due to be completed in February with the task force getting underway in March.

The task force will be chaired by the Senior Advisor to the President on Anti-Racism and Inclusive Excellence, Professor Handel Wright. An additional co-chair from the Okanagan campus will be selected through the nomination process.

Nominations will be considered by a small committee including the President’s Executive Leads on Anti-Racism, Professor Ananya Mukherjee Reed and Dr. Ainsley Carry, the Senior Advisor to the President on Indigenous Affairs, Professor Sheryl Lightfoot, the Senior Advisor to the President on Anti-Racism and Inclusive Excellence, Professor Handel Wright, and the Associate Vice-President, Equity & Inclusion, Dr. Sara-Jane Finlay.

Nomination criteria

Nominees should demonstrate some of the following criteria:

  • Demonstrated commitment to anti-racism and inclusive excellence
  • Leadership in developing and implementing anti-racism initiatives on our campuses
  • Engaged in anti-racism scholarship or other related areas of scholarship (related discourses and practices of identity and equity, e.g. critical multiculturalism, critical race theory, decoloniality, feminism, intersectionality, etc.)
  • Knowledge of principles that enhance equity, representation, and respect (e.g. OCAP principles, critical social responsibility, and anti-racist frameworks)
  • History of maintaining respectful, inclusive working environment with academic and non-academic community members while facilitating discussions inclusive of dissenting views and opinions
  • Integrity and ability to work within complex cultural frameworks
  • Demonstrated level of understanding and respect for different perspectives
  • Experience working with intersectionality (how issues of race and racism are complicated and compounded by gender, sexuality, ability, etc.)
  • Knowledge of the university’s governance mechanisms and processes

How to submit a nomination

Individuals may be nominated by any UBC community member (including self-nomination). Please submit the following information, by January 29, to president.staff@ubc.ca:

  • The full name of your nominee and their affiliation to UBC Vancouver or UBC Okanagan
  • The nominee’s contact information
  • A brief summary (250-300 words) demonstrating how the candidate fulfils the nomination criteria listed above

Please note, any individuals nominated outside of this process will also need to submit the information as outlined above, before the deadline.

Thank you in advance for supporting this important initiative.

Santa J. Ono
President and Vice-Chancellor


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UBC’s approach for 2021 Summer Session

As we begin the second term of the 2020/21 Winter Session, I would like to update you on our plans for the Summer Session, which starts in May 2021.

This past year was extraordinary and unlike any other, as we all adapted to new ways of working, teaching, learning and conducting research. Thank you, once again, for your patience and flexibility over the last 10 months.

We are now planning for our approach to Summer Session, Term 1 (May – June 2021) and Term 2 (July – Aug 2021). We can assume that, for most courses, remote instruction will remain in place. However, additional opportunities to expand in-person instruction will be considered, where it is safe to do so.

Planning for 2021 Summer Session

In planning for the 2021 Summer Session, the health, safety and wellbeing of our students, faculty and staff remains our priority. We will follow the ongoing guidance and direction of the Provincial Health Officer and the Public Health Authorities with respect to protecting public safety.

Although the majority of courses will be taught through remote instruction, we anticipate that it may be possible to expand the number of in-person courses, in a measured way. Faculties and Schools will determine further opportunities for in-person instruction – taking into consideration factors such as academic rationale and public health requirements. Specific updates will be provided by Faculties and Schools, ahead of the student registration period for the 2021 Summer Session.

Looking ahead

In addition to planning for the Summer Session, we are mapping out scenarios for the 2021/22 Winter Session. Key to being able to contemplate a return to largely in-person instruction will be the ability to travel more freely and gather in greater numbers than is currently possible. Recognizing the continued uncertainty regarding COVID-19, and any vaccine rollout, we cannot confirm specific timelines at this stage. But please be assured that we will communicate any decisions as soon as we can.

Santa J. Ono
President and Vice-Chancellor


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UBC’s approach for 2021 Summer Session

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As we begin the second term of the 2020/21 Winter Session, I would like to update you on our plans for the Summer Session, which starts in May 2021.

This past year was extraordinary and unlike any other, as we all adapted to new ways of working, teaching, learning and conducting research. Thank you, once again, for responding so quickly to the unique circumstances of the last 10 months.

We are now planning for our approach to Summer Session, Term 1 (May – June 2021) and Term 2 (July – Aug 2021). We can assume that, for most courses, remote instruction will remain in place. However, additional opportunities to expand in-person instruction will be considered, where it is safe to do so.

Planning for 2021 Summer Session

In planning for the 2021 Summer Session, the health, safety and wellbeing of our students, faculty and staff remains our priority. We will follow the ongoing guidance and direction of the Provincial Health Officer and the Public Health Authorities with respect to protecting public safety.

Although the majority of courses will be taught through remote instruction, we anticipate that it may be possible to expand the number of in-person courses, in a measured way. Faculties and Schools will determine further opportunities for in-person instruction – taking into consideration factors such as academic rationale and public health requirements. Specific updates will be provided by Faculties and Schools, ahead of the student registration period for the 2021 Summer Session.

Looking ahead

In addition to planning for the Summer Session, we are mapping out scenarios for the 2021/22 Winter Session. Key to being able to contemplate a return to largely in-person instruction will be the ability to travel more freely and gather in greater numbers than is currently possible. Recognizing the continued uncertainty regarding COVID-19, and any vaccine rollout, we cannot confirm specific timelines at this stage. But please be assured that we will communicate any decisions as soon as we can.

Thank you for your ongoing dedication to UBC, and your continued commitment to the university’s academic mission.

Santa J. Ono
President and Vice-Chancellor


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Re-appointment of UBC’s Vice-President, Health

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I am pleased to announce that Dr. Dermot Kelleher has been re-appointed for a second term to the role of Vice-President, Health.

The Vice-President, Health role is focused on the synergistic engagement of health disciplines at UBC in the development of collaborative education, research and approaches to health systems for health benefit in BC. The Vice-President, Health leads UBC Health and works to enhance our collaborative links with the provincial government, BC health authorities and province-wide frameworks such as the Academic Health Sciences Network. The role also helps to facilitate greater collaboration and integration in research and learning within and across UBC’s Vancouver and Okanagan campuses, and across our distributed sites and partnerships to inform health system innovation.

During his first term, Dr. Kelleher has accomplished everything I envisioned when I reviewed the UBC Health portfolio in 2018 and created this position. He has built a strong foundation to support institutional excellence. He has also advanced a number of priorities to support UBC’s health education programs and research activities, and the development of a sustainable health system. His achievements include:

  • Developing a collaborative five-year strategic plan for UBC Health.
  • Solidifying systematic collaboration and innovation in health research and education across UBC.
  • Developing a strategic approach to research with a particular focus on health data.

Thank you to all those who took part in the review which led to Dr. Kelleher’s re-appointment. This includes those who sat on the review committee from the Board of Governors, faculty, staff and student communities, as well as all those who submitted feedback.

I look forward to working with Dr. Kelleher as he builds on the success of his first term.

Please join me in congratulating Dr. Kelleher on his re-appointment.

Santa J. Ono
President and Vice-Chancellor


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Update on UBC’s initiatives to address anti-racism

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In recent months, President Santa J. Ono has articulated UBC’s commitment to inclusivity and to addressing systemic racism.

As part of this commitment, President Ono appointed us to serve as Executive Co-Leads to “… provide a critical bridge between the UBC Executive and the members of the UBC community who self-identify as Indigenous, Black and People of Colour (IBPOC).”

Last week President Ono announced the appointment of Dr. Handel Kashope Wright as the Senior Advisor to the President on Anti-Racism and Inclusive Excellence. In addition to this, we are in the process of establishing an Anti-Racism Advisory Task Force, and will provide further updates in the near future.

Recognizing the importance of addressing systemic racism within our community, we would also like to highlight four student-focused initiatives:

The Anti-Racism Initiatives Fund: We have heard from students, faculty, and staff, that funding is needed to support their anti-racism initiatives. Effective January 2021, a fund of $200,000 will be available to support UBC groups and organizations across both campuses to host speakers, programs, and events that advance our anti-racism goals. Information on how to apply for the funding will be made available in January 2021.

Administrative support for IBPOC students to develop anti-racist initiatives: Students have asked us to provide staff to support IBPOC student clubs and organizations as they develop cultural programs and services to serve the UBC community. On the Okanagan campus, Perpetuah Muthui (Pep) will be available to provide support to IBPOC students. Pep works as an Inclusion Strategist for UBC Okanagan. At the Vancouver campus, a role will be created and filled early in Winter Session Term 2, that will serve in a similar capacity working with students, faculty, and staff to advance cultural and anti-racism programming focused on students.

These efforts complement work already being done by Adrienne Vedan, Senior Advisor on Indigenous Affairs (UBC Okanagan) and the Aboriginal Centre of UBC Okanagan, as well as Allison Beardsworth, Associate Director, Strategic Indigenous Enrolment Initiatives (UBC Vancouver) on Indigenous student programs and services.

Webinar series on systemic racism: Since March 2020, we have hosted a webinar series on systemic racism. The series has featured speakers from Canada and internationally, and will continue to do so. If you would like to suggest particular topics or speakers featured in this series, please write to the Office of the Provost, UBC Okanagan to Raina Reddecliff, (raina.reddecliff@ubc.ca). In your email please provide the proposed topic area, its relevance and proposed speakers.

Collaboration with Faculties: We are aware that a lot of excellent work is taking place in the Faculties on both campuses. We will be reaching out to Faculty teams on a regular basis to identify initiatives that can be adopted more widely at UBC. We have had our first meeting with the Faculty of Medicine and will meet with other Faculties over the next couple of months.

Thank you for your time and patience as we work with members of our community to advance important initiatives to create a more inclusive UBC.

Ainsley Carry
Vice-President, Students

Ananya Mukherjee Reed
Provost and Vice-President, Academic, UBC Okanagan


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Supporting our students over the Winter Session break

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As many of you have noted, there have been extraordinary pressures on our students, faculty and staff this year due to COVID-19.

Thank you once again to all our faculty who transitioned to teaching online, as well as our staff who continue to support the university remotely and provide essential on-campus services.

As we head towards the end of 2020, I am pleased to confirm that both our Vancouver and Okanagan Senates have agreed to help alleviate the pressure on our community by delaying the start of classes in most programs for Winter Session Term 2 to January 11, 2021. The hope is that by allowing a delayed start to classes, we can help our students, faculty and staff to better prepare for Winter Session Term 2.

Recognizing that certain programs cannot accommodate a delayed start, in particular some professional programs, there will be exceptions and these programs will start on January 4, 2021. Both campuses have also changed their examination schedules to ensure examinations are still completed in April. For UBC Okanagan, this primarily means moving to four examination times per day, and for UBC Vancouver that examinations may be held on Sundays. Further updates will be issued in the coming weeks.

Separate communications are scheduled to go to students at both UBC Vancouver and UBC Okanagan with additional details about these changes, as well as support resources. Faculty and staff will be expected to return to work as normal on January 4, 2021, unless they have planned vacation.

Finally, I would like to reiterate my thanks to you and your colleagues for your incredible efforts over the last nine months. As I reflect on the year, I am proud of the way our community has come together to ensure we continue to provide an outstanding experience for our students.

Santa J. Ono
President and Vice-Chancellor


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