Announcing a new Deputy Vice-Chancellor and Principal, UBC Okanagan

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I am pleased to announce that Professor Lesley Cormack has been appointed as the new Deputy Vice-Chancellor and Principal, UBC Okanagan. She will formally begin the role on July 1, 2020.

Professor Cormack joins UBC from the University of Alberta, where she has been Dean of the Faculty of Arts since 2010. She is an historian of early modern science, specializing in geography and mathematics in 16th-century England. Professor Cormack received her PhD from the University of Toronto in 1988 and taught at the University of Alberta in the Department of History and Classics for 17 years. From 2007 to 2010, she was Dean of the Faculty of Arts and Social Sciences at Simon Fraser University.

I would like to take this opportunity to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate. The committee comprised representatives from the Board of Governors, Faculties, senior staff and UBC’s student community. More than 80 stakeholders across both campuses were invited to meet with the final candidates, including faculty, staff, students and senior administration.

As we prepare to welcome Professor Cormack, I would like to give my personal thanks to Professor Deborah Buszard who has been Deputy Vice-Chancellor and Principal, UBC Okanagan, since 2012. Under her leadership, UBC Okanagan has experienced tremendous growth, and been an integral part of advancing UBC’s reputation in British Columbia, Canada and globally.

Looking to the future, I am excited to work with Professor Cormack in advancing UBC’s excellence in research and innovation; teaching and learning; and community engagement as part of the university’s strategic plan.

Please join me in welcoming her.

Santa J. Ono
President and Vice-Chancellor


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Letter from Santa

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

I am pleased to announce the February 2020 edition of Letter from Santa, a regular communication to members of the UBC community.

In this newsletter, I will touch upon what I’ve been doing as president, as well as celebrate UBC milestones and accomplishments. I publish the newsletter about once every two months to my website at https://president.ubc.ca/communications/letter-to-the-community/.

In this issue, I provide a climate emergency update, celebrate UBC’s international ranking, discuss building openings, new appointments and more! You’ll find all the stories at https://president.ubc.ca/communications/letter-to-the-community/.

Santa J. Ono
President and Vice-Chancellor


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2020 President’s Awards for Staff: Call for nominations

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Each year, UBC recognizes and celebrates outstanding staff contributions to the university’s vision and goals, and to its community.

At this time, I’d like to invite you to recognize staff members and their achievements by nominating them for the 2020 President’s Awards for Staff. This year’s nomination deadline is Friday, March 13 at 4pm.

President’s Service Awards for Excellence

These awards are open to all staff with 10 or more years of service. Up to five recipients are selected each year. They are presented during graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards

Open to all staff at the Vancouver campus with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Wellbeing (individuals or groups may be nominated)
  • Leadership
  • Creativity and Innovation
  • Enhancing the UBC Experience (individuals or groups may be nominated)
  • Community Engagement
  • Emerging Leadership
  • Advancing Diversity and Inclusion (individuals or groups may be nominated)

Up to 14 recipients are selected each year (two per category), and recipients receive $2,000.

For more information, and to download the nomination package, visit:https://focusonpeople.ubc.ca/awards/presidents-awards-for-staff/.

Visit the UBC Focus on People website to read about past recipients of the awards and their outstanding achievements and excellence within the UBC community:https://focusonpeople.ubc.ca/2019/08/26/2019-presidents-awards-for-staff-recipients/.

Santa J. Ono
President and Vice-Chancellor


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Consideration of the extension of appointment of Dr. Sara-Jane Finlay, Associate Vice-President, Equity & Inclusion

As the first term of Dr. Sara-Jane Finlay’s appointment as Associate Vice-President, Equity & Inclusion comes to an end on March 15, we have struck an advisory committee to consider an extension. An external review of the Equity & Inclusion Office was conducted last fall, which was the first step in the process of considering this extension. You can review the external review report here:https://academic.ubc.ca/consideration-extension-dr-sara-jane-finlay.

The advisory committee is now seeking feedback from our community of faculty, staff and students on Dr. Finlay’s leadership in respect to her work with the Equity & Inclusion Office over the last five years.

You are invited to email your comments to jackie.hallet@ubc.ca in the Office of the Provost and Vice President, Academic, UBC Vancouver, by February 17, 2020.

Learn more about the review process and the feedback confidentiality considerations: https://academic.ubc.ca/consideration-extension-dr-sara-jane-finlay.

Thank you for taking the time to share your input.

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Gillian Henderson
Executive Director, Human Resources, UBC Okanagan


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Novel Coronavirus (2019-nCoV) and UBC’s response

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As you may be aware, China and other countries around the world, including Canada, are working to contain the spread of a newly detected Coronavirus.

At this time, the Public Health Agency of Canada has assessed the public health risk associated with the virus as “low for Canada and for Canadian travelers”. Although the Provincial Health Officer, Dr. Bonnie Henry confirmed BC’s first presumptive case today, we have no reports of any Coronavirus illness among our students, faculty or staff.

We understand our students, faculty, staff and alumni have questions about how the university is responding. We take the safety and security of our community, both in Canada and abroad, very seriously and have convened a group of stakeholders from across the university to plan and coordinate actions as new information emerges. The following steps have been taken so far:

  • Student health services in Vancouver and the Okanagan have consulted with the B.C. Centre for Disease Control (BCCDC) for guidance to facilitate the detection and containment of the virus.
  • Staff at UBC’s Go Global program have contacted exchange and co-op students in affected areas to ensure they are aware of the situation and have the health information, resources and contacts they need.
  • The university has reached out to staff and faculty in areas where Coronavirus has been reported to advise them as well.
  • We have posted information about the Coronavirus on our Safety and Risk Services site and on https://finance.ubc.ca/travel, so students, faculty and staff have access to BCCDC information there.
  • Posters are now up in student residences advising students of Coronavirus and tips to avoid illness and transmission of illness.

The university will take guidance from provincial and federal agencies on any travel restrictions. Students, faculty and staff travelling to China are advised to check https://travel.gc.ca/travelling/advisories before travel.

We ask that anyone expecting visitors to campus from affected areas contact the host unit to determine if that visit may be delayed or affected by the situation overseas.

UBC works with a service provider, International SOS (iSOS), to advise and support travelling students, faculty, and staff. If you have concerns about travelling, or require more information, visit https://finance.ubc.ca/travel/plan/travel-safety.

As a reminder to our community, the advice from health agencies on avoiding the spread of infection is:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then immediately throw the tissue in the trash.
  • Clean and disinfect frequently-touched objects and surfaces.

See the following sites for more information:

Please be advised that ubc.ca will be updated with the latest developments on our campuses and other sites. We suggest you check the site in the days ahead as we continue to monitor this developing issue and keep our community informed.

Marcia Buchholz
Interim Vice-President, Human Resources

Ainsley Carry
Vice-President, Students


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Letter from Santa

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

I am pleased to announce the December 2019 edition of Letter from Santa, a regular communication to members of the UBC community.

In this newsletter, I will touch upon what I’ve been doing as president, as well as celebrate UBC milestones and accomplishments. I publish the newsletter about once every two months to my website at https://president.ubc.ca/communications/letter-to-the-community/.

In this issue, I introduce my new senior academic advisors, celebrate our athletic champions, and welcome the new President’s Chair in Brain Health. You’ll find those stories and more at https://president.ubc.ca/communications/letter-to-the-community/.

Santa J. Ono
President and Vice-Chancellor


This message was sent to faculty, staff and students in Vancouver and the Okanagan.

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Call for nominations for AVP Research & Innovation search committee and reminder of Board elections

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

The university is currently undertaking a number of elections with opportunities for staff and faculty to get involved.

This message serves as a call for nominations and/or election reminders for the following:

  • Associate Vice-President (AVP) Research & Innovation search committee
  • UBC Board of Governors
  • UBC Senates

Associate Vice-President Research & Innovation search committee

Nominations are open for elected positions on the search committee for the next Associate Vice-President Research & Innovation. We are seeking:

  • One faculty member elected by and from the faculty members of UBC Okanagan
  • One faculty member elected by and from the faculty members of UBC Vancouver

Nominations will close at 4:00pm on Thursday, December 12.

For nomination forms and information about eligibility, please visit:https://facultystaff.students.ubc.ca/associate-vice-president-research-and-innovation-search-committee

UBC Board of Governors

Elections are now open for staff from UBC Okanagan and UBC Vancouver, and faculty from UBC Okanagan to vote for their representatives on the Board of Governors.

For information on candidates and how to vote, please visit:https://facultystaff.students.ubc.ca/board-governors-triennial-elections-2019

Polls will close at 4:00pm on Thursday, December 5.

UBC Senates

Nominations are now open for the following positions on the UBC Senates:

  • Three representatives of the joint faculties (faculty members-at-large) for the Vancouver Senate
  • Two representatives of the joint faculties for the Okanagan Senate

Nominations will close at 4:00pm on Thursday, December 5.

For nomination forms and information about eligibility, please visit:https://facultystaff.students.ubc.ca/joint-faculties-senate-representatives-0

Please contact elections.information@ubc.ca if you have any questions about these elections.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


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Vote for your representatives on the Board of Governors and submit nominations for your representatives on the Senates

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Further to the UBC Broadcast earlier this month, the first round of elections for the 2020 – 2023 triennium is currently underway with opportunities for you to participate. You are invited to cast your vote to select representatives on the UBC Board of Governors and the Vancouver and Okanagan Senates for an upcoming three-year term.

UBC Board of Governors

Elections are now open for staff and faculty positions on the UBC Board of Governors. Cast your vote in these elections before Thursday, December 5 at 4:00pm.

For candidate information and voting instructions, visit:https://facultystaff.students.ubc.ca/board-governors-triennial-elections-2019

UBC Senates

You are also reminded to submit your nominations for remaining available positions on the UBC Senates. Nominations are still open for the following positions:

  • Three representatives of the Joint Faculties (faculty members-at-large) for the Vancouver Senate
  • Two representatives of the Joint Faculties (faculty members-at-large) for the Okanagan Senate

Submit your nominations for the Vancouver and Okanagan Senate positions beforeThursday, December 5 at 4:00pm.

For nomination forms and information about eligibility, visit:https://facultystaff.students.ubc.ca/joint-faculties-senate-representatives-0

Subsequent elections will be held throughout this year for faculty-specific and other positions on the UBC Senates.

Please contact elections.information@ubc.ca if you have any questions about these elections.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


This message was sent to faculty and staff in Vancouver and the Okanagan.

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UBC’s Indigenous Strategic Plan survey

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

UBC is in the final stage of the Indigenous Strategic Plan, with the development of a university-wide action plan.

Thank you to everyone who took the time to come to one of the engagement sessions over the last few weeks. You generated some great ideas which will prove vital in finalizing the plan.

Whether you were able to attend an engagement session or not, we are now asking for your feedback via an online survey. The purpose of this survey is to invite you to share your thoughts regarding the Indigenous Strategic Plan and our vision.

We want to hear about what’s important to you and how you think UBC can become a leading university globally in implementing (i.e. recognizing and respecting) Indigenous peoples’ human rights.

You can access the survey at: https://ubc.ca1.qualtrics.com/jfe/form/SV_e9yKSJ4K3Iql7TL

The survey is open to all UBC students, faculty and staff. It is anonymous and will take approximately 10-15 minutes to complete. The deadline for responses is December 12, 2019.

We welcome participation from everyone, no matter where you see yourself in relation to Indigenous engagement across UBC. You can also view the current draft plan and learn more about the process behind the Indigenous Strategic Plan at https://aboriginal.ubc.ca/indigenous-strategic-plan/.

Thank you for continuing to support this process, and for supporting UBC’s Indigenous Strategic Plan.

Ananya Mukherjee Reed
Provost and Vice-President, Academic, UBC Okanagan

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver


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Share your experience in the 2019 Workplace Experiences Survey Pulse

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Two years ago, we asked faculty and staff to share their experiences of UBC as a workplace.

We are now inviting you to tell us what you think, via the 2019 Workplace Experiences Survey (WES) Pulse, a shorter version of the WES. You can access the survey at* https://wes.ubc.ca.

The pulse survey includes questions about topics that were identified as top areas of opportunity in the 2017 WES (professional growth, health & wellbeing, leadership, and inclusion & respect), which are priorities that are woven into UBC’s strategic people framework, Focus on People 2025. By taking part in this pulse survey, you can potentially shape the actions and activities identified in the framework, which provides a significant contribution to the UBC strategic plan, Shaping UBC’s Next Century.

I hope you will take the time to share your thoughts. The online survey will take less than five minutes to complete and responses are confidential. The deadline for responses is November 25, 2019.

Reports will be prepared for UBC overall, by campus, as well as at the unit and department level (for units/departments with 10 or more respondents). You can learn more at http://ubc.ca/wes. I strongly encourage you to share your experiences via this survey.

* The survey link will redirect to an external website hosted by our Canadian-based, third-party consultant TalentMap. The survey includes general demographic questions, however you will not be asked to provide personal information such as your CWL or password. If you have any concerns, contactworkplace.surveys@ubc.ca.

Santa J. Ono
President and Vice-Chancellor


This message was sent to faculty and staff in Vancouver and the Okanagan.

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