Latest Messages

Cannabis legalization: Important information for students

To: Students in Vancouver

On October 17, Canada’s Cannabis Act will legalize the purchase, possession, and use of cannabis for adults. If you have questions about the cannabis laws in BC or would like further health information about the use of cannabis, visit cannabis.gov.bc.ca.

As these new laws come into effect, UBC remains committed to fostering a healthy and safe learning environment.

As a UBC student, you should be aware of rules governing cannabis use on campus. These include:

All substance use carries risk, making it important to consider the short-term and long-term effects of cannabis use on your health and success as a student. Please visit cannabis.gov.bc.ca, to educate yourself on these effects.

Thank you for your role in making our campus a safe learning environment for our entire community.

Andrew Parr
Interim Vice-President, Students


Data security – new requirements for UBC faculty and staff

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I would like to make you aware of some new information-security protocols which may directly affect you and your colleagues.

In August of this year, the Executive approved and endorsed two important decisions in support of our ongoing commitment to protecting UBC’s data.

The online Privacy and Information Security – Fundamentals training is now mandatory. All UBC faculty, staff, student employees, and contractors who use UBC electronic information and systems are now required to take this training. Exceptions may be made for those who have already taken equivalent training.

Vice-Presidents, Deans, and Directors will be asked to engage with individuals in their specific portfolios who have not yet taken the training. If you are one of those individuals, you will receive reminder emails and may also hear from your supervisor over the next three months.

Also approved was the mandate to encrypt all mobile devices that are used by UBC faculty, staff, student employees, and contractors to access UBC electronic information.

Existing protocols have already enabled encryption on centrally sourced devices and high-risk administrative systems. This mandate covers all other mobile devices that are used to access UBC electronic information, whether those devices are UBC-supplied or personally-owned. UBC’s Information Security Standard #5 (Encryption Requirements) will be revised to reflect this change.

Both of these mandates signify our commitment to address ongoing threats to UBC’s data. Information security is everyone’s responsibility at UBC, and we must all take these steps to safeguard our data.

To take the online Privacy and Information Security – Fundamentals training or to get instructions on how to encrypt your device, please visit UBC’s Privacy Matters website.

Should you require assistance from our Cybersecurity team, please contact Don Thompson, Chief Information Security Officer, at don.thompson@ubc.ca

Professor Santa J. Ono
President and Vice-Chancellor


Legalization of cannabis in Canada

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

With the passing of new federal laws, Canadians will soon be able to consume cannabis legally. As these new laws come into effect, UBC remains committed to fostering a healthy, safe, inclusive, and professional work environment.

UBC employees should be aware that as with alcohol, the intoxicating effects of cannabis are not compatible with the performance of work.

UBC has an obligation to observe the safety rules set out in section 4.20 of the Occupational Health and Safety Regulation to prevent impairment in the workplace. This means ensuring that employees do not arrive or remain at work while their ability to work is affected by alcohol, cannabis, or any other impairing substance regardless of its legal status. This is a reminder that UBC employees are required to refrain from the use of any impairing substance, including alcohol and cannabis, during or prior to work hours.

Although medical authorization to use cannabis does not include a right to consume cannabis at work or arrive to work impaired, employees who are prescribed cannabis for medical purposes and seek, or require, an accommodation should advise their supervisor. Any unauthorized or unapproved use of cannabis prior to or during work hours, even if you believe your ability to work is not affected by the substance use, will not be tolerated and may result in discipline.

UBC has resources available on substance use in the workplace, at http://www.hr.ubc.ca/administrators/managing-staff/information-for-supervisors-regarding-substance-use/.

In Vancouver, if you are a staff member or student employee, please direct any questions to your supervisor/manager. If you are a faculty member, please speak with your head. In the Okanagan, all enquiries can be directed to Central Human Resources.

Barbara Meens Thistle
Vice-President, Human Resources


Inviting pledges for the United Way campaign

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

Today, September 20, marks United Way Day. The United Way flag will fly on the Vancouver campus to mark the occasion.

The UBC Community United Way campaign launches officially in October, with many opportunities to participate.

I personally support the United Way, and I encourage you to consider becoming a donor. On Tuesday, October 9 (Vancouver) and Wednesday, October 31 (Okanagan), you will receive an email from unitedwayeaccess@uwlm.ca inviting you to make a payroll pledge online.

This year’s goal is to inspire members of our UBC community to become a donor and change lives locally.

Learn more about the campaign at your campus, and the different ways you can get involved:

Thank you for your support of the UBC Community United Way campaign.

Professor Santa J. Ono
President and Vice-Chancellor


Improving the use of your preferred/chosen name

To: Students in Vancouver and the Okanagan

Changes to UBC systems will enable staff and faculty to better view and use your preferred name.

Why this is important

Many members of our community use names that are not their legal name. While we use the phrase “preferred name”, for many people, this is not just a preference: it is the only name they use and it is essential to their identity. It is especially important for transgender and non-binary students whose university experience and wellbeing are negatively impacted when their preferred/chosen name is not used.

At UBC, students are primarily known to staff and professors by their preferred name. Just like correctly pronouncing student names, this practice is in line with UBC policies that ensure everyone is “provided with the best possible conditions for learning, researching and working”.

Where you will see changes

Your preferred name already appears on Connect, Canvas, and if requested, on your UBCcard. It will now also appear on the Student Services Centre (SSC), class lists, and UBC Student Housing systems.

Where you will not see changes

Your preferred name will not appear on all UBC systems and services. UBC systems are not all centralized, and many services may not have the capability to present your preferred name.

Documents that require a legal name will continue to display your legal name only.

For more information about preferred names at UBC visit https://equity.ubc.ca/resources/gender-diversity/names/

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

Sara-Jane Finlay
Associate Vice-President, Equity and Inclusion

 

 


Announcing the new Vice-President, Finance and Operations

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce the appointment of Peter Smailes as UBC’s new Vice-President, Finance and Operations. Peter brings more than 20 years of experience at UBC and was formerly in the role of Treasurer.

Peter has been Interim Vice-President, Finance and Operations, since January of this year. As Vice-President, he will work closely with me, the Board, Executive, Deans and other partners, in overseeing university-wide activities relating to capital financing and corporate borrowing, cash management, tax, faculty housing assistance financing, revenue accounting and business contracts and leases.

He will also provide strategic leadership to ensure the university is successful in achieving the vision and goals set out in its strategic plan: Shaping UBC’s Next Century.

I would like to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate to fill this role. I am confident that Peter will be a valuable addition to our Executive team and ask that you join me in welcoming him to this new role.

Professor Santa J. Ono
President and Vice-Chancellor


By-election results for Vancouver faculty member on UBC Board

To: Faculty in Vancouver

In recent weeks, a by-election has been held for a faculty representative to join the UBC Board of Governors.

Thank you to all those who submitted themselves for nomination. I can confirm that the successful candidate is Dr. Nassif Ghoussoub of the Department of Mathematics. Dr. Ghoussoub’s term began on July 1, 2018, and will end on February 29, 2020.

Thank you once again to all the candidates for their interest in serving the university and the Board of Governors and to everyone who took part in the election process.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Inviting nominations for the Associate Vice-President, Health, search committee

f you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty in Vancouver and the Okanagan

Last month, UBC announced that Dr. Dermot Kelleher has been appointed Vice-President, Health, beginning July 1. In his role, Dr. Kelleher will support the work of UBC Health by strengthening the university’s links with the provincial government, B.C. health authorities and collaborative frameworks such as the Academic Health Sciences Network. The role will also help facilitate greater collaboration and integration in research and learning across the university, with particular focus on large-scale grants and new program development.

To support Dr. Kelleher and the UBC Health portfolio, we have started a process to appoint a new role of Associate Vice-President, Health. A search committee is being formed pursuant to the procedures for the recommendation and selection of senior academic administrators set out in Policy 18 (https://universitycounsel.ubc.ca/files/2018/06/policy18.pdf).

Two faculty members – one from the Okanagan campus and one from the Vancouver campus – are to be elected to this search committee. Nominations are due by 4pm on Monday, July 16, 2018. All nominees are asked to ensure that they are available for meetings over the summer and early fall.

For more information and to download a nomination form, please visit https://facultystaff.students.ubc.ca/node/291. Please also note that ‘faculty member’ is a defined term in the University Act and does not include adjunct, clinical, emeritus, honorary, partner, or sessional appointments.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar


Announcing the new Vice-President, Development and Alumni Engagement

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce the appointment of Heather McCaw as UBC’s new Vice-President, Development and Alumni Engagement (VPDAE).

Heather brings more than 25 years of experience in university fundraising and strategic business partnerships to the role.

She is currently Vice-President, Advancement, at the University of Alberta, where she leads the Office of Advancement in its fundraising and engagement efforts. Prior to this, Heather was Associate Vice-President, Development, at UBC, where she co-directed the university’s $1.5 billion fundraising and alumni engagement campaign. In addition to her university experience, she has been vice-president of consultancies Give Canada Fundraising Corporation and Spectrum Marketing Corporation, securing partnerships and donations for non-profit organizations such as: United Way of the Lower Mainland, the Rick Hansen Foundation, University of Victoria, University of Calgary and Toronto Rehab Foundation.

As VPDAE, Heather will work closely with me, the Board, Executive, Deans and other partners, in overseeing fundraising and alumni engagement for the university. She will also provide strategic leadership to ensure the university is successful in achieving the vision and goals set out in its strategic plan: Shaping UBC’s Next Century. Heather will begin this role in the fall of 2018.

I would like to take this opportunity to thank Jeff Todd, Interim VPDAE, for his assistance in this transition over the past few months. I’d also like to thank the members of the search committee who were instrumental in helping to find such an outstanding candidate to fill this role.

I am confident that Heather will be a valuable addition to our Executive team and ask that you join me in welcoming her to UBC.

Professor Santa J. Ono
President and Vice-Chancellor


Announcing Dr. Dermot Kelleher as UBC’s Vice-President, Health

To: Faculty and staff in Vancouver and the Okanagan

I am pleased to announce that Dr. Dermot Kelleher has been appointed as Vice-President, Health, for UBC.

Dr. Kelleher is currently Dean of the Faculty of Medicine. He will take on the role of Vice-President, Health, in addition to his responsibilities as Dean, from July 1, 2018 to July 31, 2020.

UBC is proud to host a wide range of world-renowned health programs that span our Faculties and the province as a whole. In recent years, there has been increased recognition of the need to facilitate closer cross-discipline and sector linkages. This has resulted in the creation of UBC Health (https://health.ubc.ca/).

In his role as Vice-President, Health, Dr. Kelleher will lead the work of UBC Health by strengthening our links with the provincial government, B.C. health authorities and collaborative frameworks such as the Academic Health Sciences Network. His role will also help facilitate greater collaboration and integration in research and learning across the university, with particular focus on large scale grants and new program development.

Dr. Kelleher joined UBC in 2015. Prior to this, he served as Vice-President Health and Dean of the Faculty of Medicine at Imperial College London, where he also held a concurrent appointment as Dean of the Lee Kong Chian Medical School in Singapore until 2014.

I am pleased to be able to welcome Dr. Kelleher to his additional role as Vice-President, Health. I am confident that his expertise and leadership will continue to make a positive impact both within UBC and across our province.

Professor Santa J. Ono
President and Vice-Chancellor



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