Your input is shaping the future of work, research and teaching at UBC

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

In November 2018, we asked you what would inspire you to work at UBC in 2025. Today, we are pleased to share the Focus on People 2025 framework, which has been approved by the UBC Executive and the Board of Governors.

Focus on People 2025 maps out UBC’s plan for how the university intends to lead as a first-choice place to work, research, and teach.

The framework is aligned with the university’s strategic plan: Shaping UBC’s Next Century, and is founded on your ideas. Over 1,500 students, faculty and staff shared their input through the Focus on People community consultation, and over 6,000 faculty and staff shared feedback through the 2017 Workplace Experiences Survey. Through these two surveys, you told us that workplace culture, career growth, and strong governance and leadership are key opportunities for UBC.

We took what we heard from you to build a framework that focuses on the following four catalyst areas:

  • I am part of a diverse, inclusive and vibrant workplace
  • I can grow my career
  • I am shaping the future of research, teaching and work
  • I am inspired by diverse leaders who live UBC’s values

We invite you to read the framework at http://focusonpeople.ubc.ca/ and see why these areas matter to UBC, how we see them operating in 2025, and the actions we intend to take to get us there.

Thanks to all of you who have taken the time to contribute. Your voice is important and will continue to shape our workplace at UBC.

Barbara Meens Thistle
Vice-President, Human Resources

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan


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Complete the Integrated Renewal Program readiness survey by May 15

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As you may know, UBC has embarked on a project to transform its HR, Finance and Student systems and processes — known as the Integrated Renewal Program (IRP).

With just a year to go until we implement the first phase, we are seeking your feedback through a change readiness survey. The survey, which focuses primarily on the April 2020 HR and Finance implementation, will take about 15 minutes to complete. All responses will be anonymized.

You can access the survey at https://survey.az1.qualtrics.com/jfe/form/SV_9Npo2o2ai1v7UjP. The deadline for responses is May 15, 2019.

We hope you will find time to submit your comments. For an initiative of this size, it is important to understand how ready we are for this change, as it is one of the most critical components of our success. Feedback from this survey will also inform the university’s decision-making around how we manage this change at both a departmental and organizational level.

As the program sponsors, we are committed to listening to your input. We will run regular surveys like this one over the next year, so we can make adjustments as needed to facilitate a successful implementation.

The IRP is a multi-year journey for UBC, and we hope the introduction of a new system (Workday) will help transform how we work as a university — from how we submit expense reimbursement and vacation requests, to how we manage research grants.

If you would like to know more about the IRP please visit https://irp.ubc.ca/.

If you have any questions about the program, or this survey, please email integrated.renewal@ubc.ca.

Thank you for your support in helping UBC prepare for this transformational change.

Peter Smailes
Vice-President, Finance and Operations

Barbara Meens Thistle
Vice-President, Human Resources

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Ananya Mukherjee-Reed
Provost and Vice-President, Academic, UBC Okanagan


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Announcing changes within HR leadership

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I wish to let you know that our Vice-President, Human Resources, Barbara Meens Thistle, has informed me of her decision to move to semi-retirement and leave UBC.

This has been a difficult decision for Barbara. Due to personal issues, she will be moving to semi-retirement, in order to balance her work and home life. She will continue as Vice-President on a modified work schedule until July 30, 2019, after which time she will return with her husband to Halifax, Nova Scotia.

It has been a great pleasure to work with Barbara. I want to express my personal gratitude, and that of the entire university, for her exceptional leadership in creating an inclusive, connected and diverse UBC.

Barbara joined UBC in February 2018 and has achieved a great amount during her short tenure. Her achievements include:

  • Leading the implementation of Policy 131: Sexual Assault and Other Sexual Misconduct. This includes advancing the Independent Investigations Office and both of the Sexual Violence, Prevention and Response Offices.
  • Leading on the core area People and Places in the UBC strategic plan, through a new Focus on People Framework.
  • Advocating for UBC’s Equity, Diversity and Inclusion program to cultivate a diverse community that sustains equitable and inclusive campuses.
  • Providing support to the UBC Executive, including sponsoring the Integrated Renewal Program and advancing UBC’s Wellbeing Strategic Framework.

Barbara has been a strong contributor at the UBC Executive, and at the Board of Governors, championing the voices of faculty, staff, students and alumni. Although we will miss her thoughtful leadership, we will support her in prioritizing her wellbeing.

An Interim Vice-President, Human Resources, will be announced shortly, as will the process for a search to find our next leader. I am grateful that Barbara has agreed to assist with transition in the portfolio over the next few months to ensure that a number of key strategic priorities are well stewarded.

On behalf of UBC, I want to thank Barbara for her exceptional leadership, and wish her well for the future.

Professor Santa J. Ono
President and Vice-Chancellor


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Get involved in Canada’s largest interdisciplinary gathering

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In just two short months, UBC will host the annual Congress of the Humanities and Social Sciences, attracting approximately 10,000 attendees from across the globe to our Vancouver campus.

Taking place June 1–7, Congress is Canada’s largest interdisciplinary academic gathering and will offer a rich array of cultural and academic programming that focuses on topics as diverse as sustainability, Indigeneity and reconciliation, global mobility, culture and education.

Congress also encourages our community to engage with global academics, students, artists and members of the public to learn about the issues that have a real and tangible impact on our daily lives.

I encourage you to take part in this unique opportunity — you can learn more about Congress programming at https://www.congress2019.ca/program.

There are also opportunities to take part as a volunteer. Volunteers will not only be able to engage with renowned academics, but they will also gain access to more than 60 world-class events including public keynotes, the Big Thinking series and special UBC programming.

I am thrilled that UBC is hosting Congress 2019, and I sincerely hope you will take part in this landmark event by attending any of the numerous sessions on campus or filling one of the 900+ available volunteer positions.

To learn more about Congress, including how you can attend or submit a volunteer application, visit www.congress2019.ca.

Professor Santa J. Ono
President and Vice-Chancellor


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Help build a more inclusive UBC

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As one of Canada’s best diversity employers, we recognize the positive impact that welcoming and inclusive environments have on the wellbeing, experiences, sense of belonging, and success of our students, faculty, and staff.

Building on the commitment to inclusion and inclusive excellence found in UBC’s strategic plan, the Equity & Inclusion Office, in collaboration with our UBC community, is now leading efforts to develop an Inclusion Action Plan.

Today, we are launching an online survey, to give UBC students, faculty and staff an opportunity to help shape our efforts going forward.

The survey seeks to identify feedback and ideas with respect to proposed areas of focus, and generate ideas for action. I encourage you to take the time to complete the survey, which should only take 15-20 minutes to complete. All responses are anonymous.

To complete the survey, visit:https://ubc.ca1.qualtrics.com/jfe/form/SV_1SonnMVis8mojsh

Printed copies are also available from the Equity & Inclusion Office. Please contactinfo@equity.ubc.ca.

The deadline for responses is March 30, 2019.

In addition to the survey, there will be in-person opportunities to share your views through a series of conversation ‘pop-up’ events. The Equity & Inclusion Office will also be gathering input from existing groups and under-represented members of our community. For more information, visit equity.ubc.ca/iap.

I hope you will take the time to complete the survey or attend an event. Together we can build a more inclusive and welcoming community in which to live, work and learn.

Professor Santa J. Ono
President and Vice-Chancellor


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Participate in UBC Housing Needs Survey by April 7, 2019

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Faculty and staff in Vancouver are invited to share their housing experience by participating in the 2019 UBC Faculty and Staff Housing Needs Survey.

The results from this important survey will update UBC’s understanding of faculty and staff demographics, household composition, current housing circumstances, and future housing needs and preferences. This information will also help inform ongoing strategic policy discussions related to faculty and staff housing support.

If you filled out this survey in 2016, we thank you and appreciate you doing it again. Whether your responses are consistent with the last survey, or whether they have changed, the updated information helps to ensure better ongoing alignment between UBC’s Housing Action Plan and our recruitment and retention needs.

The previous 2016 and 2010 housing demand surveys have already informed many important initiatives, such as faculty and staff housing programs, the Stadium Neighbourhood Plan, and rapid transit to UBC.

To complete the online survey, please visit the secure survey website:
https://ubc.ca1.qualtrics.com/jfe/form/SV_cUgs12JO5NvFtzf. The deadline for responses is April 7, 2019.

The survey will take approximately 25 minutes to complete, and all responses are anonymous. A final analysis report will be made available on the Housing and Relocation Services website in summer 2019.

If you have any questions about this survey, please contact UBC Housing and Relocation Services at 604-827-2296.

Please help us to understand your housing needs by completing the survey.

Andrew Szeri
Provost and Vice-President, Academic

Barbara Meens Thistle
Vice-President, Human Resources


Help shape UBC’s priorities for global engagement

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Following the launch of UBC’s strategic plan: Shaping UBC’s Next Century, we have embarked on a process to develop an International Strategy.

As North America’s most international university (Times Higher Education, 2018), there is much to celebrate in the way of our global engagement. The breadth of international programming, expertise, and linkages on our campuses is inspiring. However, we need a coherent International Strategy to tie this all together and extend UBC’s contribution through knowledge and experiences that deepen global understanding.

An International Strategy will provide guiding values and principles to assist in decision-making related to our international activities, outline focused actions, and articulate resource and asset deployment.

I encourage you to join the discussion and help shape UBC’s strategy for global engagement. There are several opportunities to get involved, starting with a series of workshops at the Vancouver campus:

Tuesday March 19, 2019
1pm – 4pm
St. John’s College, 2111 Lower Mall, Vancouver campus

Monday April 1, 2019
1pm – 4pm
St. John’s College, 2111 Lower Mall, Vancouver campus

A parallel consultation process with the UBC Okanagan community is being developed and further communication will be shared in the coming weeks.

I also invite you to join me live on Facebook, on March 8 at 11am, as I discuss the international strategic planning process with Professor Murali Chandrashekaran, Vice-Provost, International.

Go to https://www.facebook.com/universityofbc/ to participate. You will have an opportunity to ask questions live during the session. If you are not able to join the event, you will be able to replay it on Facebook afterwards, using the same link.

To learn more, or to register for a workshop, please visithttps://academic.ubc.ca/international-strategy.

Please also be assured that there will be additional opportunities to share your voice if you are unable to participate in these events. Thank you for being a part of the process to help shape UBC’s International Strategy.

Professor Santa J. Ono
President and Vice-Chancellor

 

 


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2019 President’s Awards for Staff: Call for nominations

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UBC’s staff make outstanding contributions to the university community. I invite you to recognize these individuals and their achievements by nominating them for the 2019 President’s Awards for Staff. The nomination deadline is Friday, March 15 at 4pm.

President’s Service Awards for Excellence

These awards are open to all UBC staff with 10 or more years of service. Up to five recipients are selected each year. They are presented during graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards

Open to all staff at the Vancouver campus with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Wellbeing (individuals or groups may be nominated)
  • Leadership
  • Creativity and Innovation
  • Enhancing the UBC Experience (individuals or groups may be nominated)
  • Community Engagement
  • Emerging Leadership
  • Advancing Diversity and Inclusion (individuals or groups may be nominated)

Up to 14 recipients are selected each year (two per category), and recipients receive $2,000.

For more information, and to download the nomination package, visit:http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/.

Recognition at UBC

Awards are one of many ways to recognize people’s contributions at UBC. I encourage you to share how colleagues are recognized in your department or see what others are doing by visiting http://focusonpeople.ubc.ca/category/workplace-conversations/.

For more information, please connect with your department’s communications team, or Human Resources Communications (communications@hr.ubc.ca).

Professor Santa J. Ono
President and Vice-Chancellor

 

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UBC appoints Robin Ciceri as the new Vice-President, External Relations

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I am pleased to announce that Ms. Robin Ciceri has been appointed as the new Vice-President, External Relations, effective March 1, 2019.

In this role, Robin will be responsible for providing strategic leadership for the university’s External Relations portfolio comprising Communications, Campus and Community Planning, Government Relations and Community Engagement, Ceremonies and Events, the Learning Exchange and Robson Square. Her role will also support the university in accomplishing the vision, commitments, goals and actions as set out in our strategic plan: Shaping UBC’s Next Century.

Robin joins UBC from The Research Universities’ Council of British Columbia, where she has served as President, and brings with her extensive knowledge and understanding of BC’s post-secondary system.

Previous to this, Robin held a number of leadership positions in the Government of BC, including Deputy Minister of Advanced Education and Labour Market Development, Deputy Minister of Small Business and Revenue, Deputy Minister of Human Resources and CEO of the Public Sector Employers’ Council Secretariat. Robin currently serves on the boards of the Michael Smith Foundation for Health Research, the BC Academic Health Sciences Network, the Digital Technology Supercluster, LifeSciences BC and the BC Council for International Education.

As we welcome Robin, I would like to take this opportunity to thank Adriaan de Jager and Michael White for serving as co-Interim Vice-Presidents, External Relations, during our transition in leadership of the portfolio.

Finally, I wish to thank the members of the search committee which comprised representatives from our student community, Faculties, senior staff and the Board of Governors. They were all instrumental in helping to find such an outstanding candidate.

I am excited to welcome Robin and look forward to working with her to advance UBC’s reputation as a globally-influential university. Please join me in welcoming her to UBC.

Professor Santa J. Ono
President and Vice-Chancellor

 

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January 28 is Data Privacy Day — help keep your data secure

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Today is International Data Privacy Day, an annual day which aims to raise awareness about the collection, use, disclosure, and protection of personal information.

At UBC, we are working hard to empower our faculty and staff to protect their privacy, both online and off.

Here are three easy things you can do:

  1. Request encryption for your computer or mobile devices from your local IT support team.
  2. Take the time to complete the Privacy and Information Security Fundamentals training.
  3. Learn how to recognize and report a suspicious email to the UBC information security team.

For more information, search “UBC Privacy Matters” online and visit our website.

It is important that we all do our part to protect the personal information of our students, faculty, and staff as well as any other confidential information we hold on behalf of UBC.

Thank you for helping to keep UBC’s data secure.

Hubert Lai, Q.C.
University Counsel


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