Help build a more inclusive UBC

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As one of Canada’s best diversity employers, we recognize the positive impact that welcoming and inclusive environments have on the wellbeing, experiences, sense of belonging, and success of our students, faculty, and staff.

Building on the commitment to inclusion and inclusive excellence found in UBC’s strategic plan, the Equity & Inclusion Office, in collaboration with our UBC community, is now leading efforts to develop an Inclusion Action Plan.

Today, we are launching an online survey, to give UBC students, faculty and staff an opportunity to help shape our efforts going forward.

The survey seeks to identify feedback and ideas with respect to proposed areas of focus, and generate ideas for action. I encourage you to take the time to complete the survey, which should only take 15-20 minutes to complete. All responses are anonymous.

To complete the survey, visit:https://ubc.ca1.qualtrics.com/jfe/form/SV_1SonnMVis8mojsh

Printed copies are also available from the Equity & Inclusion Office. Please contactinfo@equity.ubc.ca.

The deadline for responses is March 30, 2019.

In addition to the survey, there will be in-person opportunities to share your views through a series of conversation ‘pop-up’ events. The Equity & Inclusion Office will also be gathering input from existing groups and under-represented members of our community. For more information, visit equity.ubc.ca/iap.

I hope you will take the time to complete the survey or attend an event. Together we can build a more inclusive and welcoming community in which to live, work and learn.

Professor Santa J. Ono
President and Vice-Chancellor


This message was sent to faculty, staff and students in Vancouver and the Okanagan.

UBC Broadcast is used to communicate time sensitive, organization-wide information to faculty, staff and students. Learn more


Participate in UBC Housing Needs Survey by April 7, 2019

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.
Faculty and staff in Vancouver are invited to share their housing experience by participating in the 2019 UBC Faculty and Staff Housing Needs Survey.

The results from this important survey will update UBC’s understanding of faculty and staff demographics, household composition, current housing circumstances, and future housing needs and preferences. This information will also help inform ongoing strategic policy discussions related to faculty and staff housing support.

If you filled out this survey in 2016, we thank you and appreciate you doing it again. Whether your responses are consistent with the last survey, or whether they have changed, the updated information helps to ensure better ongoing alignment between UBC’s Housing Action Plan and our recruitment and retention needs.

The previous 2016 and 2010 housing demand surveys have already informed many important initiatives, such as faculty and staff housing programs, the Stadium Neighbourhood Plan, and rapid transit to UBC.

To complete the online survey, please visit the secure survey website:
https://ubc.ca1.qualtrics.com/jfe/form/SV_cUgs12JO5NvFtzf. The deadline for responses is April 7, 2019.

The survey will take approximately 25 minutes to complete, and all responses are anonymous. A final analysis report will be made available on the Housing and Relocation Services website in summer 2019.

If you have any questions about this survey, please contact UBC Housing and Relocation Services at 604-827-2296.

Please help us to understand your housing needs by completing the survey.

Andrew Szeri
Provost and Vice-President, Academic

Barbara Meens Thistle
Vice-President, Human Resources


Help shape UBC’s priorities for global engagement

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Following the launch of UBC’s strategic plan: Shaping UBC’s Next Century, we have embarked on a process to develop an International Strategy.

As North America’s most international university (Times Higher Education, 2018), there is much to celebrate in the way of our global engagement. The breadth of international programming, expertise, and linkages on our campuses is inspiring. However, we need a coherent International Strategy to tie this all together and extend UBC’s contribution through knowledge and experiences that deepen global understanding.

An International Strategy will provide guiding values and principles to assist in decision-making related to our international activities, outline focused actions, and articulate resource and asset deployment.

I encourage you to join the discussion and help shape UBC’s strategy for global engagement. There are several opportunities to get involved, starting with a series of workshops at the Vancouver campus:

Tuesday March 19, 2019
1pm – 4pm
St. John’s College, 2111 Lower Mall, Vancouver campus

Monday April 1, 2019
1pm – 4pm
St. John’s College, 2111 Lower Mall, Vancouver campus

A parallel consultation process with the UBC Okanagan community is being developed and further communication will be shared in the coming weeks.

I also invite you to join me live on Facebook, on March 8 at 11am, as I discuss the international strategic planning process with Professor Murali Chandrashekaran, Vice-Provost, International.

Go to https://www.facebook.com/universityofbc/ to participate. You will have an opportunity to ask questions live during the session. If you are not able to join the event, you will be able to replay it on Facebook afterwards, using the same link.

To learn more, or to register for a workshop, please visithttps://academic.ubc.ca/international-strategy.

Please also be assured that there will be additional opportunities to share your voice if you are unable to participate in these events. Thank you for being a part of the process to help shape UBC’s International Strategy.

Professor Santa J. Ono
President and Vice-Chancellor

 

 


This message was sent to faculty, staff and students in Vancouver and the Okanagan.

UBC Broadcast is used to communicate time sensitive, organization-wide information to faculty, staff and students. Learn more


2019 President’s Awards for Staff: Call for nominations

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

UBC’s staff make outstanding contributions to the university community. I invite you to recognize these individuals and their achievements by nominating them for the 2019 President’s Awards for Staff. The nomination deadline is Friday, March 15 at 4pm.

President’s Service Awards for Excellence

These awards are open to all UBC staff with 10 or more years of service. Up to five recipients are selected each year. They are presented during graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards

Open to all staff at the Vancouver campus with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Wellbeing (individuals or groups may be nominated)
  • Leadership
  • Creativity and Innovation
  • Enhancing the UBC Experience (individuals or groups may be nominated)
  • Community Engagement
  • Emerging Leadership
  • Advancing Diversity and Inclusion (individuals or groups may be nominated)

Up to 14 recipients are selected each year (two per category), and recipients receive $2,000.

For more information, and to download the nomination package, visit:http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/.

Recognition at UBC

Awards are one of many ways to recognize people’s contributions at UBC. I encourage you to share how colleagues are recognized in your department or see what others are doing by visiting http://focusonpeople.ubc.ca/category/workplace-conversations/.

For more information, please connect with your department’s communications team, or Human Resources Communications (communications@hr.ubc.ca).

Professor Santa J. Ono
President and Vice-Chancellor

 

This message was sent to faculty, staff and students in Vancouver.

UBC Broadcast is used to communicate time sensitive, organization-wide information to faculty, staff and students. Learn more


UBC appoints Robin Ciceri as the new Vice-President, External Relations

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

 

I am pleased to announce that Ms. Robin Ciceri has been appointed as the new Vice-President, External Relations, effective March 1, 2019.

In this role, Robin will be responsible for providing strategic leadership for the university’s External Relations portfolio comprising Communications, Campus and Community Planning, Government Relations and Community Engagement, Ceremonies and Events, the Learning Exchange and Robson Square. Her role will also support the university in accomplishing the vision, commitments, goals and actions as set out in our strategic plan: Shaping UBC’s Next Century.

Robin joins UBC from The Research Universities’ Council of British Columbia, where she has served as President, and brings with her extensive knowledge and understanding of BC’s post-secondary system.

Previous to this, Robin held a number of leadership positions in the Government of BC, including Deputy Minister of Advanced Education and Labour Market Development, Deputy Minister of Small Business and Revenue, Deputy Minister of Human Resources and CEO of the Public Sector Employers’ Council Secretariat. Robin currently serves on the boards of the Michael Smith Foundation for Health Research, the BC Academic Health Sciences Network, the Digital Technology Supercluster, LifeSciences BC and the BC Council for International Education.

As we welcome Robin, I would like to take this opportunity to thank Adriaan de Jager and Michael White for serving as co-Interim Vice-Presidents, External Relations, during our transition in leadership of the portfolio.

Finally, I wish to thank the members of the search committee which comprised representatives from our student community, Faculties, senior staff and the Board of Governors. They were all instrumental in helping to find such an outstanding candidate.

I am excited to welcome Robin and look forward to working with her to advance UBC’s reputation as a globally-influential university. Please join me in welcoming her to UBC.

Professor Santa J. Ono
President and Vice-Chancellor

 

This message was sent to faculty and staff in Vancouver and the Okanagan.

UBC Broadcast is used to communicate time sensitive, organization-wide information to faculty, staff and students. Learn more


January 28 is Data Privacy Day — help keep your data secure

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Today is International Data Privacy Day, an annual day which aims to raise awareness about the collection, use, disclosure, and protection of personal information.

At UBC, we are working hard to empower our faculty and staff to protect their privacy, both online and off.

Here are three easy things you can do:

  1. Request encryption for your computer or mobile devices from your local IT support team.
  2. Take the time to complete the Privacy and Information Security Fundamentals training.
  3. Learn how to recognize and report a suspicious email to the UBC information security team.

For more information, search “UBC Privacy Matters” online and visit our website.

It is important that we all do our part to protect the personal information of our students, faculty, and staff as well as any other confidential information we hold on behalf of UBC.

Thank you for helping to keep UBC’s data secure.

Hubert Lai, Q.C.
University Counsel


This message was sent to faculty and staff in Vancouver and the Okanagan.

UBC Broadcast is used to communicate time sensitive, organization-wide information to faculty, staff and students. Learn more


UBC appoints Dr. Ainsley Carry as the new Vice-President, Students

To: Faculty, staff and students in Vancouver and the Okanagan

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

I am pleased to announce that Dr. Ainsley Carry has been appointed as the new Vice-President, Students, on our Vancouver campus. He will formally begin the role on April 1, 2019.

Dr. Carry joins us from the University of Southern California (USC) where he has served as Vice President for Student Affairs since August 2013. He holds a faculty position in the Rossier School of Education and has served in leadership positions at Southern Methodist University, the University of Arkansas, Temple University, and the University of Florida. Prior to joining USC Dr. Carry served as Vice President for Student Affairs at Auburn University.

Dr. Carry brings deep expertise in student support and advocacy and creating educational experiences outside the classroom. I am confident that he will be a strong addition to our leadership team at UBC.

As we welcome Dr. Carry, I would like to take this opportunity to thank Andrew Parr for his service as Interim Vice-President, Students, during our transition in leadership of the portfolio. I would also like to thank Dr. Louise Cowin once again, for her service in the Vice-President, Students, role from 2011 to 2018.

Finally, I wish to thank the members of the search committee which comprised representatives from our student community, Faculties, senior staff and the Board of Governors. They were all instrumental in helping to find such an outstanding candidate.

Students are at the heart of everything we do. In this spirit, I am excited to welcome Dr. Carry and look forward to working with him to advance our excellence in student experience, scholarship and wellbeing. Please join me in welcoming him to UBC.

Professor Santa J. Ono
President and Vice-Chancellor


What will inspire you to work at UBC in 2025? Share your thoughts on shaping UBC’s future workplace

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

UBC is developing a Focus on People framework, which will align with other key strategies at the university, including the recently launched strategic plan Shaping UBC’s Next Century. Whether you are a faculty member, staff or student — we want to know what will inspire you to work at UBC in 2025.

Over the last 100 years, UBC has grown to become a leading public university recognized for excellence in research, teaching, and innovation. Our new strategic plan is guiding our ambitions to become one of the world’s best universities and places to work. This Focus on People framework will outline how the university intends to lead as a first-choice place for faculty, staff and students to realize their full potential.

You are invited to share your thoughts in a short online survey at http://focusonpeople.ubc.ca. The survey takes approx. 10-15 minutes to complete and closes December 9, 2018.

Your voice is important and will help to shape our framework and future workplace at UBC. We encourage you to take part in this important opportunity.

Barbara Meens Thistle
Vice-President, Human Resources

Andrew Szeri
Provost and Vice-President, Academic

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan


Cannabis legalization: Important information for students

To: Students in Vancouver

On October 17, Canada’s Cannabis Act will legalize the purchase, possession, and use of cannabis for adults. If you have questions about the cannabis laws in BC or would like further health information about the use of cannabis, visit cannabis.gov.bc.ca.

As these new laws come into effect, UBC remains committed to fostering a healthy and safe learning environment.

As a UBC student, you should be aware of rules governing cannabis use on campus. These include:

All substance use carries risk, making it important to consider the short-term and long-term effects of cannabis use on your health and success as a student. Please visit cannabis.gov.bc.ca, to educate yourself on these effects.

Thank you for your role in making our campus a safe learning environment for our entire community.

Andrew Parr
Interim Vice-President, Students


Data security – new requirements for UBC faculty and staff

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I would like to make you aware of some new information-security protocols which may directly affect you and your colleagues.

In August of this year, the Executive approved and endorsed two important decisions in support of our ongoing commitment to protecting UBC’s data.

The online Privacy and Information Security – Fundamentals training is now mandatory. All UBC faculty, staff, student employees, and contractors who use UBC electronic information and systems are now required to take this training. Exceptions may be made for those who have already taken equivalent training.

Vice-Presidents, Deans, and Directors will be asked to engage with individuals in their specific portfolios who have not yet taken the training. If you are one of those individuals, you will receive reminder emails and may also hear from your supervisor over the next three months.

Also approved was the mandate to encrypt all mobile devices that are used by UBC faculty, staff, student employees, and contractors to access UBC electronic information.

Existing protocols have already enabled encryption on centrally sourced devices and high-risk administrative systems. This mandate covers all other mobile devices that are used to access UBC electronic information, whether those devices are UBC-supplied or personally-owned. UBC’s Information Security Standard #5 (Encryption Requirements) will be revised to reflect this change.

Both of these mandates signify our commitment to address ongoing threats to UBC’s data. Information security is everyone’s responsibility at UBC, and we must all take these steps to safeguard our data.

To take the online Privacy and Information Security – Fundamentals training or to get instructions on how to encrypt your device, please visit UBC’s Privacy Matters website.

Should you require assistance from our Cybersecurity team, please contact Don Thompson, Chief Information Security Officer, at don.thompson@ubc.ca

Professor Santa J. Ono
President and Vice-Chancellor



See all archived messages.