Changes to end-of-course student feedback surveys

Based on recommendations endorsed by the UBC Vancouver and UBC Okanagan Senates, UBC is implementing changes to the questions posed in the Student Experience of Instruction (SEI) surveys (i.e., end-of-course student  feedback  surveys, formerly named Student Evaluation of Teaching).

Starting this term, the SEI surveys will use the same six core questions for both UBC campuses — a reduction for UBC Okanagan from the previous 19 core questions — with revised wording based on feedback obtained from students and faculty through focus groups, student interviews, and pilot-testing.

The new survey questions were approved by the Vancouver Senate Teaching and Learning Committee and the Okanagan Senate Learning and Research Committee in the summer of 2021, and are in effect for courses offered during 2021/22 Winter Session, Term 1 and onward.

To view the updated questions, learn more about the metrics and analysis, and to review what these changes will mean for you, please visit the new Student Experience of Instruction website at https://seoi.ubc.ca.

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Ananya Mukherjee Reed
Provost and Vice-President, Academic, UBC Okanagan


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Help build a more inclusive UBC — complete the Employment Equity Survey by Oct. 29

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As part of UBC’s ongoing efforts to foster an inclusive and diverse workforce, we are asking all faculty and staff in Vancouver and the Okanagan to complete the Employment Equity Survey by October 29.

This year, the survey has been significantly improved based on your feedback. It offers more options for self-identification and uses up-to-date terminology to allow for enhanced analysis and understanding of the composition and diversity of UBC’s workforce. These updates will allow leadership at all levels to have access to better employment equity data to make real change — to take concrete steps to identify and remove systemic barriers to equity in recruitment, employment, retention and promotion, and report on progress towards a more equitable and inclusive UBC.

UBC has made equity, diversity and inclusion an institutional priority. Still, we know that some in our community continue to experience inequities. As a university, we’re committed to doing better, building more inclusive and equitable teaching and working spaces, and creating a workforce that is reflective of the diversity of our student body and the wider community. This short and confidential survey is critical to informing those efforts.

We recognize that some of you may have already completed a version of this survey earlier this year or in previous years; we are now asking all faculty and staff — regardless of whether you have previously participated — to complete the new survey. While you are required to complete the Employment Equity Survey, you may choose not to provide responses to the survey questions.

Complete the survey at: https://wd10.myworkday.com/ubc/email-universal/inst/17219$21/rel-task/2997$10955.htmld.

Privacy and Confidentiality

We understand that some of you may feel vulnerable and hesitant to share your information. All data collected is confidential, analyzed anonymously, and presented on an aggregate level — no one is identified by name. All survey data is stored on UBC systems, is confidential, and individual responses are not shared with your manager or supervisor.

For more information about the Employment Equity Survey and employment equity at UBC visit https://equity.ubc.ca/employment-equity.

Marcia Buchholz
Vice-President, Human Resources

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Ananya Mukherjee Reed
Provost and Vice-President, Academic, UBC Okanagan


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Support this year’s UBC United Way campaign

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Giving back to society by supporting the United Way is a cause that is close to our hearts. The annual UBC United Way campaign is a chance to come together and make a difference within our local communities. We’re pleased to announce that the UBC United Way campaign officially launches on October 6 in Vancouver and the Okanagan.

As we reflect on the varying and changing needs of our communities, we recognize that not all stories are the same. United Way of British Columbia, working with communities in BC’s Interior, Lower Mainland, Central & Northern Vancouver Island, is tailoring its support and services to make a meaningful impact across the province.

On Wednesday, you will receive an email from pledge@unitedway.ubc.ca inviting you to make a payroll pledge online — we encourage you to show your support and become a donor. Our goal this year is to inspire 1,100 UBC faculty and staff across both campuses to contribute to the campaign.

To learn more about the UBC United Way campaign, visit:

Thank you in advance for supporting United Way and this year’s campaign. Whether you give your time, energy or financial support, your contribution makes a significant impact.

Santa J. Ono
President and Vice-Chancellor

Lesley Cormack
Deputy Vice-Chancellor and Principal, UBC Okanagan


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Update: UBC’s COVID-19 Rapid Testing Program

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Thank you to all those who have completed your online COVID-19 vaccination status declarations. By doing your part and completing the declaration, you are helping to protect the health and wellbeing of the UBC community.

As of September 28, it has been confirmed that 73,779 members of the UBC community, on both campuses, have completed their vaccination status declaration. 94.78% have declared they are fully vaccinated, with an additional 3.06% declaring that they are partially vaccinated.

For those who have not yet declared their status, a reminder was issued this week advising of the need to complete the process in order to be exempt from UBC’s required COVID-19 Rapid Testing Program. For those who declared they are fully vaccinated, further communication was issued advising of the requirement to verify their status, with proof of vaccination, at https://rapidtesting.covid19.ubc.ca.

Listening to our experts

Last week, UBC’s Board of Governors met to consider the university’s approach regarding vaccination. The Board heard the advice of public health experts who provided detailed presentations, including information about current vaccination rates.

Informed by this and through careful consideration, the Board confirmed that our current approach — which requires all students, faculty and staff to be fully vaccinated or undergo regular COVID-19 rapid testing — is the most appropriate path forward. In addition to rapid testing, mandatory masking and other measures, we will continue to closely watch the impact of the pandemic and respond as changing circumstances warrant. Where necessary, appropriate accommodations will be made based on human rights considerations using our existing processes.

UBC’s COVID-19 rapid testing

Thank you to all those who helped develop UBC’s COVID-19 Rapid Testing Program. Rapid testing sites are now operational on both the Vancouver and Okanagan campuses. At UBC Vancouver, students living in residence were contacted this week with details about COVID-19 rapid testing. For our broader community of students, faculty and staff, we are contacting them directly and will continue this process through October. UBC Okanagan has offered COVID-19 rapid testing throughout the summer for students, faculty and staff. The testing site on that campus will continue to operate as part of UBC’s COVID-19 Rapid Testing Program.

Please note, you are required to take part in COVID-19 rapid testing unless you declare and verify that you are fully vaccinated.

Do your part

Supporting a successful transition to campus means that we all do our part — by getting vaccinated, wearing a mask, following public health guidance, conducting the daily self-assessment, staying home when we are sick and paying attention to our mental health. To all our community members, I strongly urge you to become vaccinated. You can learn more at https://immunizebc.ca. You can also obtain your BC Vaccine Card at https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof.

Thank you for supporting a safe environment at UBC.

Santa J. Ono
President and Vice-Chancellor


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Reminder: Please complete UBC’s COVID-19 vaccination status declaration

Thank you to all those who have completed their online, confidential COVID-19 vaccination status declaration.

UBC students who have not yet completed their declaration, please do so now. As a reminder, students who are not vaccinated, are partially vaccinated, or refuse to disclose their status will be required to take part in rapid testing.

If you haven’t already done so, please visit https://rapidtesting.covid19.ubc.ca/and complete the process. It is very simple, requires your Campus Wide Login, and should only take a few minutes. The site also contains useful FAQs related to the vaccination status declaration and rapid testing.

For those students who are not yet on campus, please ensure you still complete the vaccination status declaration now. Data gathered through this process is crucial in guiding the implementation of UBC’s rapid testing program. More information on the rapid testing process will be shared as it becomes available.

Thank you for your help as we work to protect the health and wellbeing of the UBC community.

Ainsley Carry
Vice-President, Students


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Reminder: Please complete UBC’s COVID-19 vaccination status declaration

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Thank you to all those who have completed their online, confidential COVID-19 vaccination status declaration.

UBC faculty and staff who have not yet completed their declaration, please do so now. As a reminder, faculty and staff who are not vaccinated, are partially vaccinated, or refuse to disclose their status will be required to take part in rapid testing.

If you haven’t already done so, please visit https://rapidtesting.covid19.ubc.ca/and complete the process. It is very simple, requires your Campus Wide Login, and should only take a few minutes. The site also contains useful FAQs related to the vaccination status declaration and rapid testing.

For those faculty and staff who are not yet on campus, please ensure you still complete the vaccination status declaration now. Data gathered through this process is crucial in guiding the implementation of UBC’s rapid testing program. More information on the rapid testing process will be shared as it becomes available.

Thank you for your help as we work to protect the health and wellbeing of the UBC community.

Peter Smailes
Vice-President, Finance and Operations

Marcia Buchholz
Vice-President, Human Resources


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Launching UBC’s COVID-19 Rapid Testing Program

As you know, UBC is requiring COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19.

Starting today, September 7, all students, faculty and staff must complete an online, confidential declaration of your vaccination status. As part of the process, you are asked to disclose your vaccination status as follows:

  1. Visit https://rapidtesting.covid19.ubc.ca, log in to the disclosure site and complete the process as outlined. It includes questions about your COVID-19 vaccination status. Please note: you will require your CWL.
  2. If you indicate that you are fully vaccinated, you will receive further communication outlining how to verify your vaccination status with the appropriate documentation.
  3. If you indicate that you are not fully vaccinated, or you choose not to disclose your status, you will receive further communication about UBC’s Rapid Testing Program and the next steps you need to follow.

All UBC students, faculty and staff are asked to complete the Vaccination Status Declaration by September 10, 2021. A series of FAQs have been posted to help answer any questions you may have about the program.

To be exempt from UBC’s Rapid Testing Program, you will need to disclose your status (as per the process above) and verify your vaccination status at a later date. Audits will be conducted as part of the program, and students, faculty and staff will need to provide additional information if requested.

Those students, faculty and staff who disclose that they are not fully vaccinated, or who choose not to disclose their status, are required to take part in COVID-19 rapid testing. The details and frequency of the testing program are currently being finalized. More details will be shared as they become available.

We are happy to welcome you to campus and wish you a successful start to the new academic year.

Santa J. Ono
President and Vice-Chancellor


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Launching UBC’s COVID-19 Rapid Testing Program

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As you know, UBC is requiring COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19.

Starting today, September 7, all students, faculty and staff must complete an online, confidential declaration of your vaccination status. As part of the process, you are asked to disclose your vaccination status as follows:

  1. Visit https://rapidtesting.covid19.ubc.ca, log in to the disclosure site and complete the process as outlined. It includes questions about your COVID-19 vaccination status. Please note: you will require your CWL.
  2. If you indicate that you are fully vaccinated, you will receive further communication outlining how to verify your vaccination status with the appropriate documentation.
  3. If you indicate that you are not fully vaccinated, or you choose not to disclose your status, you will receive further communication about UBC’s Rapid Testing Program and the next steps you need to follow.

All UBC students, faculty and staff are asked to complete the Vaccination Status Declaration by September 10, 2021. A series of FAQs have been posted to help answer any questions you may have about the program.

To be exempt from UBC’s Rapid Testing Program, you will need to disclose your status (as per the process above) and verify your vaccination status at a later date. Audits will be conducted as part of the program, and students, faculty and staff will need to provide additional information if requested.

Those students, faculty and staff who disclose that they are not fully vaccinated, or who choose not to disclose their status, are required to take part in COVID-19 rapid testing. The details and frequency of the testing program are currently being finalized. More details will be shared as they become available.

We are happy to welcome you to campus and wish you a successful start to the new academic year.

Santa J. Ono
President and Vice-Chancellor


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Advisory: UBC’s COVID-19 Rapid Testing Program

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

This message is to give you advance notice of information you will receive early this week about UBC’s COVID-19 Rapid Testing Program.

UBC is requiring COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19.

As the first step of the COVID-19 Rapid Testing Program, all students, faculty and staff are required to complete an online, confidential declaration of their vaccination status. Those who indicate that they are unvaccinated, partially vaccinated, or do not disclose their vaccination status, will be required to take part in regular COVID-19 rapid testing when working or studying on one of UBC’s campuses or at an off-campus facility controlled by UBC.

On Tuesday, September 7, you will receive information, including a link, that will guide you to the online Vaccination Status Declaration and the steps you will need to follow to complete the process.

At a later date, those that have been fully vaccinated will be contacted about how to provide verification of vaccination. After that, audits will be conducted as part of the program, and students, faculty and staff may need to provide additional information if requested. Those that are unvaccinated, partially vaccinated or do not disclose their vaccination status, will be notified about completing regular COVID-19 rapid testing and reporting requirements.

Thank you for supporting a safe environment at UBC.

Santa J. Ono
President and Vice-Chancellor


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Ensuring a safe start to the new academic year

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

Next week sees the start of Winter Session, Term 1, and a return to campus for many of us. Whether you are a new or returning student, a faculty or staff member, we look forward to welcoming everyone back.

For those returning to in-person teaching and learning, research, or working on campus, we would like to help you resume activity in a way that best supports the safety and wellbeing of all members of our community. Here’s what you need to do to help ensure a safe environment for yourself and those around you:

  • Know the symptoms of COVID-19 and complete a daily health assessment. If you are sick, stay at home. Learn about the self-assessment tool at https://bc.thrive.health.
  • Make sure you have a non-medical mask, as they are required in public indoor spaces on campus including classrooms.
  • Wash your hands regularly.
  • If you are not yet vaccinated, make a plan to receive your COVID-19 vaccination. You can book your first and second doses via https://immunizebc.ca. Drop-ins are welcome at all Vancouver Coastal Health clinics. For details visit http://www.vch.ca/covid-19/covid-19-vaccine#vaccination. In the Okanagan, information about immunization clinics can be found at https://news.interiorhealth.ca/news/covid-19-immunization-clinics/.
  • As a reminder, in BC, free vaccines are available to students arriving from international destinations and other provinces.

Last week a series of Public Health Orders related to COVID-19 safety measures were announced. These include the requirement to wear non-medical masks in public indoor spaces and the introduction of the BC Vaccine Card (which applies to students living in student housing, participation in varsity and intramural sports, and participation in other discretionary activities, including restaurants and ticketed events on campus). UBC Okanagan is still subject to additional public health measures.

The BC Centre for Disease Control and BC Ministry of Health have also issued return to campus public health guidance. You can find details at http://www.bccdc.ca/Health-Info-Site/Documents/COVID_public_guidance/Public_Health_Guidance_Campus.pdf.

UBC recently announced a decision to require COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19. We would now like to provide an update.

COVID-19 rapid testing for all students, faculty, and staff

UBC will require COVID-19 testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19. A process for confidential self-disclosure of vaccination status, with functionality for verification, will be implemented next week. Details will be provided at that time. Once the program is live, you will be asked to go online and use your Campus Wide Login (CWL) to complete the following steps.

  1. You will be prompted to answer questions about your vaccination status.
  2. If you declare that you have been fully vaccinated, no further action will be needed.
  3. If you respond that you are not fully vaccinated, or prefer not to disclose your status, you will be given information about how to access rapid testing and report your results, on a recurring basis.

Members of the community without online access will be provided with a paper copy.

Students living in student housing

As a reminder, students living in student housing are required to provide proof of vaccination in order to obtain their BC Vaccine Card. The BC Vaccine Card requirement is different from UBC’s rapid testing program. We recognize that we need to allow for a transition period beyond September 7 for those students who are arriving from outside BC and Canada, to give them an opportunity to access vaccinations and obtain a BC Vaccine Card. Specific updates will be provided to students as they become available, to help navigate this requirement. More information on how to obtain a BC Vaccine Card once it is available can be found at https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof.

If you were vaccinated in another province or country, no matter what vaccine you received, you may upload your information in order to obtain your BC Vaccine Card. If you need a BC Personal Health Number to upload your information, call a BC Services agent at: 1-888-268-4319 then upload at https://immunizationrecord.gov.bc.ca.

Thank you to all our community members who have already been vaccinated against COVID-19. I am confident that the program of rapid testing will add another layer of protection for our community and ensure a safe and welcoming environment for everyone as we begin the academic year.

Santa J. Ono
President and Vice-Chancellor

This message was updated after being issued, to clarify that the self-disclosure process will include functionality for verification.


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