Reminder: Nominations invited for faculty representatives to the Senate

Please be reminded that you have until 4pm on Tuesday, April 25, 2017 to submit your nominations for faculty representatives to the Vancouver Senate.

At least one position in every Faculty — with the exception of the Faculty of Pharmaceutical Sciences — is yet to be filled.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

UBC’s Sexual Assault Policy approved by the Board of Governors

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

The UBC Board of Governors has approved a new policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

Today’s approval follows a significant period of consultation within the UBC community, which began in June 2016. Over the course of this time, feedback was solicited on earlier drafts of the policy, and a series of information sessions were held, alongside meetings with key stakeholders.

We would like to take this opportunity to thank all those who contributed to the policy development, including the University Sexual Assault Panel and the Steering Committee on Sexual Assault. We would particularly like to recognize the significant contribution made by members of the Sexual Assault Policy Committee, who reviewed and considered all of the feedback received through the consultation process, in order to draft a new policy.

Policy #131: Sexual Assault and Other Sexual Misconduct sets out UBC’s commitments with regard to sexual misconduct, and provides clarity on the support services and structures available to respond to disclosures and reports of sexual misconduct. It also describes the new Sexual Violence Prevention and Response Office, and sets out the investigation process that will take place when a report of sexual misconduct is made to UBC. Furthermore, the policy ensures that UBC is in compliance with the new BC legislation (Bill #23: Sexual Violence and Misconduct Policy Act).

Policy #131: Sexual Assault and Other Sexual Misconduct will come into effect on May 18, 2017.

The creation of Policy #131: Sexual Assault and Other Sexual Misconduct signals UBC’s unwavering commitment to addressing this important issue. This has been an important and deeply felt consultation process which involved many stakeholder groups. It has demonstrated that, together, we can improve and strengthen our university.

Looking ahead, we have begun the process of establishing a Sexual Violence Prevention and Response Office on each of the UBC Vancouver and UBC Okanagan campuses, which includes the recruitment of a Director, Sexual Violence Response and Prevention Office for each campus. We have also begun the process of recruiting a Director of Investigations for each campus. We hope to have the Directors in place within the next few months, and will provide further updates in the coming weeks (including any interim arrangements).

In the meantime, we encourage you to read Policy #131: Sexual Assault and Other Sexual Misconduct, which can be found online at http://universitycounsel.ubc.ca/files/2017/04/policy131.pdf.

We would like to reiterate our thanks to all those who submitted comments, or joined the conversation via an information session or a stakeholder meeting. We would also like to thank the Board of Governors for their ongoing support of this important policy.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel

Chancellor Reappointment

To: Faculty, staff and students in Vancouver and the Okanagan

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

UBC’s current Chancellor, Lindsay Gordon, is eligible for reappointment to a second three-year term, effective June 30, 2017. The alumni UBC Board of Directors, in consultation with the UBC Board of Governors, has agreed that Mr. Gordon should be considered for reappointment.

The Chancellor is the titular head of the university. He or she is chair of the Convocation and a member of the Board of Governors, Senates, and Council. The Chancellor confers degrees granted by UBC and represents the university in many formal occasions. The Chancellor is also a member, ex officio, of the Board of Directors of alumni UBC. The position of Chancellor is entirely voluntary.

The alumni UBC Board of Directors has approved, in consultation with the chair of the Governance Committee of the UBC Board of Governors and the chair of the Council of Senates Executive Committee, the process for the reappointment of the Chancellor. A committee has been formed to implement this process (committee members are listed below).

To assist the committee, UBC faculty, staff, students and alumni are encouraged to share their thoughts regarding Mr. Gordon’s reappointment. A position description and outline of the reappointment process can be found at https://www.alumni.ubc.ca/2017/news/call-for-feedback-chancellor-reappointment/. This web page also contains an online form where you can provide feedback. All comments must be submitted by April 26, 2017.

Thank you for your thoughtful consideration. If you have any questions, please contact Jeff Todd, Executive Director, alumni UBC and Associate Vice President, Alumni who is the secretary for the committee (604-827-3014 or jeff.todd@ubc.ca).

Faye Wightman
Chair, alumni UBC Board of Directors

Chancellor Reappointment Committee members:

  • Faye Wightman, Chair, alumni UBC Board of Directors; Chair, Chancellor Reappointment Committee
  • Alan Ehrenholz, President-elect, Alma Mater Society
  • Shelina Esmail, Member, alumni UBC Board of Directors
  • Darran Fernandez, Associate Registrar and Director, Enrolment Services; Member, Board of Governors
  • Dr. Susan Forwell, Department Head and Associate Professor, Department of Occupational Science and Occupational Therapy, Faculty of Medicine
  • Celeste Haldane, Chair, Governance Committee, Board of Governors
  • Dr. Paul G. Harrison, Associate Dean, Student Services, Faculty of Science; Chair, Executive Committee, Council of Senates and Chair of the Senate Academic Policy Committee, UBC Vancouver
  • Ross Langford, Member, alumni UBC Board of Directors
  • Dr. Marianne Legault, Associate Dean, Undergraduate Studies Faculty of Creative and Critical Studies, UBC Okanagan; Chair, Senate Admissions and Awards Committee, UBC Okanagan
  • Patricia Mohr, Member, alumni UBC Board of Directors
  • Rahim Moloo, Co-chair, alumni UBC Advisory Council
  • Jeff Todd, Executive Director, alumni UBC — Secretary to the Committee (non-voting)
  • Julie Wagemakers, Executive Director, President’s Office (President’s designate)

Call for nominations for faculty representatives to the Senate

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

Each Faculty has two faculty representatives on the Senate of its campus. While some of these positions were filled during the first round of nominations in March, at least one position remains open in every Faculty, with the exception of the Faculty of Pharmaceutical Sciences.

In light of this, we are doing a second call for nominations for Faculty-specific representatives to the Vancouver Senate.

For information on the positions that remain open, as well as eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/faculty-specific-senate-representatives-and-librarian-representative-vancouver-senate.

Nominations close at 4pm on Tuesday, April 25, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

UBC joins UniForum benchmarking program

Over the course of the next few weeks, UBC will be embarking on an exercise to better understand our current distribution of services and activities, in support of the university’s academic mission.

The program, known as UniForum, will involve collecting information from across our university and benchmarking it against other higher education institutions. Forty-two institutions from Britain, Australia and New Zealand have already taken part in this program which is conducted on an annual basis.

Our goal is to better understand — at an organizational level — how we deliver which services, where those services are, and how we might enhance our service delivery to improve the faculty, student, and staff experience.

The information will be gathered in two steps:

  1. In May, we will be asking managers and supervisors of specific teams to help us gather a full picture of the range of services and activities across the university.
  2. In late May, all faculty and staff will be invited to take a survey and provide feedback on their experience and satisfaction related to 35 core services (identified as part of the program).

Information gathered through this process will enable us to benchmark ourselves against other universities of similar scale and complexity. It will also help UBC work towards developing better practices, informed by experiences from participating institutions.

The information we gather in this first year will be a resource for many conversations to come — not an answer in and of itself. In the fall, we will begin a series of conversations to explore what the data suggests and how it can be used.

We have already begun discussions with senior leaders across the university, in preparation for this first wave of the UniForum program. Thank you to all those who have supported the initiative so far — and to those managers and supervisors who will be assisting with the information gathering process.

If you have questions or would like more information, please visit http://pair.ubc.ca/uniforum or email uniforum.help@ubc.ca.

Andrew Simpson
Vice-President, Finance & Operations

Angela Redish
Provost and Vice-President, Academic pro tem

Lisa Castle
Vice-President, Human Resources

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan

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