Call for nominations for faculty representatives to the Senates

To: Faculty in Vancouver and the Okanagan

In recent months, we have asked you to elect faculty representatives to the Board of Governors and Joint Faculties representatives to the Okanagan and Vancouver Senates. Thank you to those who have submitted nominations and participated in the election process so far.

At this stage, we are now looking for nominations for Faculty-specific representatives to the Okanagan and Vancouver Senates. Positions are available for two faculty members from each Faculty to serve on the Senate of their campus.

For information on eligibility and the nomination process, please visit: https://facultystaff.students.ubc.ca/triennial1617

Nominations are now open and close at 4 pm on Wednesday, March 22, 2017. If you have any questions, please contact elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

Reminder: Vote for Joint Faculties representatives on the Vancouver Senate

To: Faculty in Vancouver

Please be reminded that you have until February 23 to vote for Joint Faculties representatives on the Vancouver Senate.

There are six candidates and four positions to fill. For more information about the candidates and instructions on how to vote, please visit: https://facultystaff.students.ubc.ca/joint-faculties-representatives-vancouver-senate.

Elections will close at 4 pm on Thursday, February 23.

If you have any questions, please email elections.information@ubc.ca.

Kate Ross
Associate Vice-President, Enrolment Services and Registrar

Update on the search for a new Vice-President, Research

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty and staff in Vancouver and the Okanagan

I am writing to inform you that a global search for a suitable candidate for the position of Vice-President, Research is now underway.

The Vice-President, Research will report to the President and provide leadership in the development and administration of research at UBC. This role will also be responsible for the promotion of interdisciplinary research programs at both UBC Vancouver and UBC Okanagan. The Vice-President, Research will be an articulate, credible advocate for the full range of the university’s research, and will establish and maintain effective liaison with external funding agencies, business, industry, government, and the broader community.

In accordance with UBC Policy #18, I have established a committee to support this search process and prepare a recommendation of a suitable candidate for the position. The committee consists of:

  • Santa J. Ono, Chair
  • Michael Treschow, Board of Governors
  • Alan Shuster, Board of Governors
  • Terry Zhang, Board of Governors
  • Matthew Evenden, Faculty of Arts
  • Jean Shoveller, Faculty of Medicine
  • Stephen Foster, Faculty of Creative and Critical Studies
  • John-Paul Heale, University-Industry Liaison Office
  • Philip Barker, Irving K. Barber School of Arts and Sciences
  • Louise Nelson, Irving K. Barber School of Arts and Sciences
  • Lisa Ritland, Graduate Student
  • Haibo Fong, Graduate Student

A member of the President’s Office staff will act as non-voting secretary to the committee.

The search committee invites you to provide feedback on the draft position description and candidate profile by March 3, 2017. The profile can be found at http://president.ubc.ca/files/2017/02/Executive-Brief-UBC-VPR-For-Community-Feedback.pdf

We also encourage you to send in nominations or suggestions of candidates for the position. All feedback and suggestions should be submitted via our search consultants at ubcvpresearch@boyden.com, and will be treated confidentially.

Professor Santa J. Ono
President and Vice-Chancellor

Consultation on the second draft of UBC’s Sexual Assault Policy

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: Faculty, staff and students in Vancouver and the Okanagan

This week the UBC Board of Governors approved a second draft of the policy, known as Policy #131 — Sexual Assault and Other Sexual Misconduct.

The initial draft of this policy was issued in June 2016, and a UBC community consultation period was held from June to October 2016. This included a series of information sessions and meetings with stakeholders.

Thank you to everyone who submitted feedback during the consultation period. Key themes that emerged from the comments included the need for a central support office, and for a separate and distinct investigatory process.

As a result of that feedback, and the new BC legislation (the Sexual Violence and Misconduct Policy Act), a number of significant changes have been made to the draft policy. Given these changes, the university is once again inviting you to provide feedback. This latest consultation period will be open until March 14, 2017. You can view the draft policy online at http://universitycounsel.ubc.ca/open-policy-consultations/policy-131-sexual-assault-and-other-sexual-misconduct/.

We encourage you to engage in this process and provide comments on the new draft of Policy #131 — Sexual Assault and Other Sexual Misconduct. Please submit feedback via email to university.counsel@ubc.ca or through the confidential feedback survey available at https://survey.ubc.ca/s/policy131consultation2017/.

In addition, there will be two public information sessions. One will take place on the Vancouver campus on February 28, 2017, and one will take place on the Okanagan campus on March 6, 2017. You can find more details at http://sexualassaultresponse.ubc.ca/.

We would like to take this opportunity to thank those who have participated in the policy development process to date, in particular the members of the Sexual Assault Policy Committee, the University Sexual Assault Panel, and the Steering Committee on Sexual Assault.

It is important that we continue to facilitate meaningful engagement around these issues. Thank you once again to all those who have taken the time to submit feedback.

Louise Cowin
Vice-President, Students

Lisa Castle
Vice-President, Human Resources

Hubert Lai, Q.C.
University Counsel

T4/T4A statements are now available online

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

To: To: Faculty and staff in Vancouver and the Okanagan

Faculty, staff, and student employees can now download their 2016 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal.

How to download your statement:

  • Log in to the Faculty and Staff Self-Service portal at www.msp.ubc.ca, using your Campus-Wide Login (CWL). If you are off-campus, you will need to connect using VPN (https://it.ubc.ca/services/email-voice-internet/myvpn).
  • Click on HRMS Self-Service.
  • In the My Pay column of the screen, select Year End Slips to access your statement for the current and previous years. If you have not previously accessed your slip(s) online, you will be required to acknowledge a consent agreement.
  • Note: Faculty and staff who choose not to accept the agreement will receive their T4/T4A statements in late February, consistent with the requirements of the Canada Revenue Agency (http://www.cra-arc.gc.ca/menu-eng.html).

For more information on your taxes or obtaining your tax slips, please visit: https://finance.ubc.ca/payroll/your-taxes

Andrew Simpson
Vice-President, Finance & Operations

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