Complete the Integrated Renewal Program readiness survey by May 15

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

As you may know, UBC has embarked on a project to transform its HR, Finance and Student systems and processes — known as the Integrated Renewal Program (IRP).

With just a year to go until we implement the first phase, we are seeking your feedback through a change readiness survey. The survey, which focuses primarily on the April 2020 HR and Finance implementation, will take about 15 minutes to complete. All responses will be anonymized.

You can access the survey at The deadline for responses is May 15, 2019.

We hope you will find time to submit your comments. For an initiative of this size, it is important to understand how ready we are for this change, as it is one of the most critical components of our success. Feedback from this survey will also inform the university’s decision-making around how we manage this change at both a departmental and organizational level.

As the program sponsors, we are committed to listening to your input. We will run regular surveys like this one over the next year, so we can make adjustments as needed to facilitate a successful implementation.

The IRP is a multi-year journey for UBC, and we hope the introduction of a new system (Workday) will help transform how we work as a university — from how we submit expense reimbursement and vacation requests, to how we manage research grants.

If you would like to know more about the IRP please visit

If you have any questions about the program, or this survey, please email

Thank you for your support in helping UBC prepare for this transformational change.

Peter Smailes
Vice-President, Finance and Operations

Barbara Meens Thistle
Vice-President, Human Resources

Deborah Buszard
Deputy Vice-Chancellor and Principal, UBC Okanagan

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Ananya Mukherjee-Reed
Provost and Vice-President, Academic, UBC Okanagan

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