One week to go until the launch of Workday

If you are a manager of staff whose work is not computer-based, please print this email and display it in a common work area for them to review.

We’re just one week away from going live with Workday. The Integrated Renewal Program (IRP) team is now working on the final steps of our transition as we all prepare for the launch on Monday, November 2.

This is an important milestone for UBC that will help simplify how we work together, not just in HR and Finance, but across faculty and staff too. It will also provide the foundation for UBC to implement Workday for students.

Accessing Workday

To access Workday on November 2, you will need to visit the IRP website at and click on the Workday link that will be published on the homepage. The link to Workday will be available as soon as the system is live.

What you can do to prepare

To set yourself up for success, please ensure that you have completed the training relevant to your role by visiting

Also, visit the IRP website for helpful go-live resources, including day one and week one checklists, and instructions such as how to login and set up the mobile app.

Available support

We recognize that it will take time for everyone to get used to the new system and ways of working. While we don’t expect everything to be perfect from day one, the new Integrated Service Centre (ISC) will be available to support you from next week. The ISC team will:

  • Provide day-to-day support with Workday and help to answer questions
  • Assist with Workday issues, such as access, errors, and functionality
  • Connect you with other teams around the university for support as needed

From November 2, you will be able to get help from the ISC in a variety of ways, including searching an online knowledge base, submitting a ticket, connecting with your local transition network lead, and calling an ISC representative for urgent issues.

The launch of a new system like this can be stressful and we recognize that these are extraordinary times. So please be kind and respectful to one another during this transition and know that everyone is doing their absolute best to make this launch as successful as possible. With the right support, practice, and kindness, we’ll all get there together.

Thank you for your ongoing support and commitment to making this a success.

Marcia Buchholz
Vice-President, Human Resources

Peter Smailes
Vice-President, Finance and Operations

Andrew Szeri
Provost and Vice-President, Academic, UBC Vancouver

Lesley Cormack
Deputy Vice-Chancellor and Principal, UBC Okanagan

This message was sent to faculty and staff in Vancouver and the Okanagan.

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